22064 - Supervising Officer

Ministry of Justice•Lancaster, CA

10d•Hybrid

About The Position

This is an operational job in an establishment. The job holder will provide day-to-day supervision and support for Prison Officers and Operational Support Grades (OSG), co-ordinating the delivery of the regime and activities within a Residential Unit in an establishment. The job holder will co-ordinate initial staff response until a Custodial Manager is in attendance. The job holder will undertake Regime Officer duties via the establishment's rota and may be required on a rotational basis to be responsible for the establishment during the night period. This requirement will be based upon local risk assessment and establishment complexity. This is an operational job with no line management responsibilities; however they will have supervisory responsibilities for staff.

Requirements

Must be competent in custodial procedures, including dynamic risk assessments.
Successful completion of POELT and probation period.
Must have Custodial Care National Vocational Qualification (NVQ) 3.
Must be trained in restraint techniques.
When transferring to a Young Persons establishment the job holder will be required to successfully undertake an assessment to demonstrate suitability to work with Young People.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Responsibilities

Supervise and support staff during prisoner activities; including exercise and association.
Supervise the locking and unlocking of prisoners.
Supervise the Personal Officer strategy, ensuring completion of reports on prisoners as requested, within time limits set, which contribute to sentence planning and prisoner progress.
Encourage staff to promote responsible and respectful behaviour in prisoners.
Receive and progress applications and complaints.
Supervise the updating and maintenance of prisoner records.
Supervise the completion of accommodation fabric checks.
Supervise the completion of all administration in support of main duties including ordering cleaning materials and completing regime monitoring.
If Residential Unit is used as First Night/Induction accommodation the following will also be part of this job: Supervise and co-ordinate all staff that work within the First Night Centre/ Induction ensuring all procedures are adhered to.
Supervise and check that all prisoners receive the First Night initial needs assessment.
Supervise and check all prisoners located on the wing/unit and received from Reception are provided with their basic entitlements.
Supervise and coordinate the local systems which are in place for all prisoners to speak to a Listener and Peer Support prisoner.
Supervise and check all paperwork has been completed e.g. initial assessments of prisoners from Reception are logged on the prisoner database and approved Cell Sharing Risk Assessment (CSRA).
Supervise delivery of the induction programme so that no prisoner is moved before they have completed all elements.
If Residential Unit is used as Care and Separation Unit (CASU) accommodation the following will also be part of this job: Supervise officers to ensure that Care and Separation Unit is cleaned and maintained to a high standard and that checks are completed.
Support and assist adjudications and the processes involved.
Supervise, co-ordinate and check that adjudication results have been recorded.
Support the Fast track appeals for adjudications.
Supervise and advise staff on the adjudications process and check all adjudication paperwork is correct including any relevant evidence available.
Supervise and monitor the content of any Care Plans, Case Notes and Observation book entries and Rule 45.
Supervise and co-ordinate the escorting of prisoners to the adjudication room and supervise during the hearing.
Supervise and co-ordinate completed adjudication paperwork forwarding to relevant departments for information and updating the prisoner database.
Supervise and co-ordinate referrals for the Independent Adjudicator.
Supervise and co-ordinate staff to deal with prisoners on dirty protest as and when applicable.
Supervise and ensure correct observation levels and records of hourly checks of all prisoners awarded cellular confinement is undertaken by unit staff.
Co-ordinate Control and Restraint paperwork after incident, including supporting staff and attending any necessary de-briefs.
Coordinate and ensure completion of all observation paperwork regarding special accommodation mechanical restraints and dirty protests.
Co-ordinate mandatory Drug Test referrals with the relevant department/ agencies.
Undertake other Supervisory tasks including: Supervise all staff within their area of responsibility ensuring they are briefed on the work for the day.
Prepare and deliver team briefings and handovers as appropriate.
Supervise and prioritise activities in-line with local procedures ensuring workload/regime is delivered escalating issues to Custodial Manager when required.
Promotes Prison Service policy in all activities and behaviours by promoting diversity, decency, safety and reducing re-offending agendas.
Supervise and support Prison Officers and other staff when dealing with prisoner applications and other issues raised by prisoners.
Supervise and support Prison Officers with actions arising from Standard Audit, Her Majesty Inspectorate of Prisons (HMIP) Action Plans, Managing Quality of Prison Life (MQPL) surveys including local self-audit action plan.
Co-ordinate any paperwork for the Incentive and Earned Privileges (IEP) scheme, completing relevant documentation for submission to Custodial Manager.
Support and create a safe working environment for staff, prisoners and visitors by adhering to Health and Safety legislation, ensuring Safe Systems of Work (SSOW) and Risk Assessments are followed reporting incidents to Custodial Manager
Coach and mentor staff including new recruits and arrange for other staff to provide mentoring support as required Prison Officer Entry Level Training (POELTs) and new graduates.
Co-ordinate and collate data concerning their area of work.
Co-ordinate initial staff response at the scene of an incident until a Custodial Manager is present.
Contribute to the development and application of local policy, procedures and practice.
Contribute to staff appraisals by providing relevant performance information to line managers.
Allocate daily staff resources to activity within their Unit where appropriate.
Manage a caseload of Assessment, Care in Custody and Teamwork (ACCT) within their work area.
Discharging prisoners subject to local Risk Assessment.
Carry out checks as required e.g. Cell Sharing Risk Assessment (CSRA), Incentives and Earned Privileges (IEP).