Supervising Administrative Specialist

County of Alameda•Oakland, CA

1d•Onsite

About The Position

Under general direction, to provide supervision for administrative and operational functions in County departments or agencies; to provide complex professional-level operational, systems and administrative services to the County department or agency to which assigned; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required.

Requirements

Equivalent of two years of full-time experience at the level of or higher than the class of Administrative Specialist II in the Alameda County classified service.
Equivalent of graduation from a four-year accredited college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work.
Equivalent of two years of full-time professional-level experience in independently planning, organizing and conducting administrative or management studies and providing ongoing administrative services at a level equivalent to the Alameda County classified service of Administrative Specialist II, preferably in a public agency setting.
Possession of a California Motor Vehicle Operator’s license.

Nice To Haves

Outstanding communication and listening skills, with the ability to clearly articulate information verbally and in writing.
Sound judgment and decision-making, including the ability to identify and understand complex problems and concepts.
Exceptional organizational skills to effectively manage changing priorities.
Experience as a manager with strong supervisory skills, instructing, guiding, and supporting others in accomplishing performance goals and work objectives.
Ability to build and sustain effective relationships, relating well to individuals of diverse cultures, styles, abilities, motivations, and backgrounds, even in times of conflict.
Knowledge of administrative principles, policies, and regulations to ensure compliance and support effective departmental operations.
Strong analytical and problem-solving skills to evaluate processes or data, identify issues, and develop practical, well-supported solutions.
Some prior lead or supervisory experience is desirable.
Completion of the Alameda County Management Academy “Management & Supervision Certificate Program” may substitute for six (6) months of the required qualifying experience for the internal patterns.
Additional professional or paraprofessional administrative services experience may be substituted for the education on a year-or-year basis.

Responsibilities

Provide supervision for administrative and operational functions in County departments or agencies.
Provide complex professional-level operational, systems and administrative services to the County department or agency to which assigned.
Facilitate the implementation of a wide variety of programs and projects.
Plan, supervise, review and evaluate the work of others through subordinate supervision.
Train others in work procedures.
Plan and conduct administrative and operational studies.
Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions.
Interpret, explain and apply complex policies, regulations and procedures.
Prepare clear and accurate reports, correspondence, procedures and other written materials.
Represent the department and the County in meetings with others.
Organize and prioritize work and meet critical deadlines.
Maintain accurate records and files.
Exercise sound independent judgment within established policies and guidelines.
Establish and maintain effective working relationships with those contacted in the course of the work.
Oversee budget and fiscal activities, including monitoring expenditures, tracking resources, and ensuring alignment with organizational and program goals.
Develops, improves, and maintains administrative systems and workflows to enhance efficiency, accountability, and overall operational effectiveness.

Benefits

Medical – HMO & PPO Plans
Dental – HMO & PPO Plans
Vision or Vision Reimbursement
Share the Savings
Basic Life Insurance
Supplemental Life Insurance (with optional dependent coverage for eligible employees)
Accidental Death and Dismemberment Insurance
County Allowance Credit
Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
Short-Term Disability Insurance
Long-Term Disability Insurance
Voluntary Benefits - Accident Insurance, Critical Illness, Long-Term Care, Hospital Indemnity and and Legal Services
Employee Assistance Program
Retirement Plan - (Defined Benefit Pension Plan)
Deferred Compensation Plan (457 Plan or Roth Plan)
12 paid holidays
Floating Holidays
Vacation and sick leave accrual
Vacation purchase program
Management Paid Leave
Catastrophic Sick Leave
Pet Insurance
Commuter Benefits Program
Guaranteed Ride Home
Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
Employee Discount Program (e.g. theme parks, cell phone, etc.)
Child Care Resources
1 st United Services Credit Union