Supervising Administrative Assistant - PDD Boston Central Office

Commonwealth of Massachusetts•Boston, MA

1d•Onsite

About The Position

The Public Defender Division of the Committee for Public Counsel Services (CPCS) is establishing a new Boston Central Office and is seeking an experienced Supervising Administrative Assistant. This role will support the Attorney in Charge in managing the daily operations of a fast-paced trial office. The new office will handle case assignments for the Boston Municipal Court, Central Division and Charlestown Division, and will be located at 75 Federal Street, Boston. CPCS is dedicated to fighting for equal justice and human dignity by supporting clients in achieving their legal and life goals through zealous advocacy and promoting just public policy. The agency provides representation in a wide range of legal cases for individuals who cannot afford an attorney. The clients served are diverse, necessitating culturally competent staff who can work effectively with people from various backgrounds. The PDD Boston Central Office will be staffed with four Supervising Attorneys, approximately 22 Trial Attorneys, two Social Services Advocates, two Investigators, a Paralegal, a Supervising Administrative Assistant, and two Administrative Assistants.

Requirements

Associates degree in related area
At least three years of full-time, or equivalent part-time, experience in administrative work or an equivalent combination of education, experience, and skills
Access to a personal computer with home internet access sufficient to work remotely

Nice To Haves

Typing skill of 50 to 60 wpm preferred
Familiarity with advanced Word formatting and editing, and Microsoft Excel
Legal office experience a plus
Foreign language skills are strongly preferred

Responsibilities

Supervising Administrative Assistant (AA) staff including preparation of annual performance evaluations, approval of time & attendance, and professional training
Delegating administrative support work in the office to AA staff
Supporting the Attorney-in-Charge on day-to-day duties of running the office as well as special projects and coordinating communication, support, and resources with HR, Facilities, and IT
Managing the AA staff on opening and closing case files, maintaining open case files, and filing, scanning and shredding of closed cases
Participating in the recruitment, selection, and hiring process of office AA staff
Providing administrative support, including word and data processing, filing, copying, scanning, and handling correspondence
Coordinating and assisting with projects relating to personnel management, program evaluation, and other areas
Creating statistical reports regarding attorney caseloads and disposition of cases and maintaining data collected
Planning, coordinating, and calendaring meetings and events
Assisting with other projects to improve the quality of legal representation and to enhance client services
Ensuring that office systems and agency procedures and practices are administered effectively; communicating effectively with internal and external contacts at all levels
Assisting with front desk coverage including all receptionist responsibilities as needed
Maintaining and updating department websites
Other duties as assigned