Summer Transportation Office Assistant
About The Position
Job Summary: Under the direction of the Program Coordinator, the Office Assistant assists the Finance and Human Resources departments by communicating with summer transportation staff applicants; supporting hiring, onboarding, and training of summer transportation staff; and ensuring expense records are kept and hiring documents are completed. This position also serves as a point of contact for parents when contacting the Language Villages about their child. Applicants for this role must be at least 21 years of age. About Concordia Language Villages: Deep in the North Woods of Minnesota, USA, Concordia Language Villages creates a place that is both culturally authentic and uniquely our own. In the Language Villages, everything from the music played to the dishes used in the dining hall reflect the culture each was designed to represent. To learn more, visit ConcordiaLanguageVillages.org. That’s where you come in! Our dedicated staff is essential to creating the unique, immersive experience our participants have come to love. Share your passion for language and culture with the next generation and beyond by joining us at one (or more) of 14 Language Villages. If you’d like more information on this job posting, please contact [email protected].
Requirements
- Proficiency in English
- At least 21 years of age to be considered for this role
- Valid driver’s license with clean driving record
- A love for customer service
- Excellent communication and organizational skills
Nice To Haves
- Six months of office or administrative experience
- Experience with computers and Microsoft Office
- Schedule flexibility
- Ability to work well in close-quartered team environment
Responsibilities
- Coordinate with the Program Coordinator in hiring of summer transportation staff including recruitment, application review, interviewing, hiring paperwork, onboarding, and training
- Maintain travel records and documents of villagers for transportation coordinators.
- Create and maintain charter plans and communicate with internal and external stakeholders regarding transportation and overnight schedules
- Coordinate with the Human Resources department to ensure I-9 compliance as well as other employment verification responsibilities
- Collect time sheets from transportation staff.
- Manage purchasing systems and maintain records of all expenses
- General office duties include handling transportation communications for parents and staff, photocopying, printing lists
- Applying transportation fees to villager accounts.
- Drive villagers and staff in a Village van when necessary
- Take directions from program and transportation coordinator
- Placing orders or picking up food and supplies for the overnight stay
- Aid the transportation coordinator with logistical questions and planning
- Assist with keeping weekly transportation charter plan on schedule
- Help “villagers” (camper) with airport procedures
- Demonstrate care for villagers’ (camper) safety and well being
- Other duties related to summer transportation as assigned
Benefits
- Free Meals
- Paid, on-the-job training
- Tuition Discount for your child at camp
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
