2025-26 Summer Registrar I - DAC

Paradise Valley USD 69•Phoenix, AZ

22h•$16•Onsite

About The Position

The job of Summer Registrar I is done for the purpose of assisting with registering of students and maintaining computerized student records and files; providing student information to authorized parties in compliance with established policies; and when time permits, providing general clerical support to site administrators.

Requirements

Operating standard office equipment including software and preparing and maintaining accurate records
Customer service
Screening telephone calls
Using pertinent software applications
Basic math, including calculations using fractions, percents, and/or ratios
Reading a variety of manuals
Writing documents following prescribed formats
Presenting information to others
Understanding complex, multi-step written and oral instructions
Codes, regulations & laws related to student enrollment, graduation and transfer
Business telephone etiquette
Codes/laws/rules/regulations/policies
Office practices
Recordkeeping and record retention practices
Scheduling activities, meetings, and/or events
Gathering, collating, and/or classifying data
Using basic, job-related equipment
Flexibility to work with others in a variety of circumstances
Working with data utilizing defined but different processes
Operating equipment using defined methods
Working with a significant diversity of individuals and/or groups
Working with a variety of data
Utilizing specific, job-related equipment
Problem solving to identify issues and create action plans
Problem solving with data requires independent interpretation of guidelines
Problem solving with equipment is limited
Adapting to changing priorities
Communicating with diverse groups of individuals
Maintaining confidentiality
Working as part of a team
Working with detailed information
Working with frequent interruptions
Setting priorities
Working under minimal supervision
Working within time constraints
Ability to read, write and communicate clearly in English
Job related experience
High school diploma or equivalent
Spelling, Mathematics, Filing and Typing proficiency tests
Criminal Background Clearance
Valid Arizona DPS Level I IVP Fingerprint Clearance Card

Responsibilities

Assists administrator in developing master class schedule for the purpose of ensuring student course and class size requirements are accurate.
Informs appropriate personnel of possible student course deficiencies and retentions (e.g. administrators, counselors, etc.) for the purpose of assisting in addressing student course requirements.
Interprets and input pertinent information from transcripts of incoming students for the purpose of transferring grades and semester credit hours into the student information system.
Maintains a variety of manual and electronic documents, files, and records (e.g. grades, transcripts, student information, balanced classes within negotiated limits, budget control for M & O account, up-to- date computer records on each student, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Performs enrollment and withdrawal activities for the purpose of complying with established requirements.
Prepares documents and reports (e.g. report cards, reconciled daily enrollment information, class schedules, student data reports, honor rolls, certificates, etc.) for the purpose of communicating information to other parties and/or agencies.
Processes a variety of documents and materials (e.g. withdrawals, records requests, letters of residency, grade changes, etc.) for the purpose of providing required information in response to requests from students, other districts, colleges/universities and/or government agencies.
Responds to questions from a variety of internal and external sources (e.g. staff, other educational institutions, the public, parents, students, etc.) for the purpose of providing information and/or direction.
Supervises students (e.g. student aides, student traffic, isolated students, etc.) for the purpose of ensuring activities are conducted in compliance with the program objectives and in a safe and positive learning environment.
Verifies student related data (e.g. grades, information, etc.) for the purpose of ensuring the accuracy of the student records.
Performs other related duties as assigned (e.g. general clerical duties, answer telephones, back-up Administrative Assistant, etc.) for the purpose of ensuring the efficient and effective functioning of the work unit.