Summer Conference Assistant (Student Position)

Capstone on Campus Management LLC • New York, NY

22d • Onsite

About The Position

The Summer Conference Assistant helps in the daily administration of the Summer Housing Conference Program, which caters to a diverse set of conference guests, ranging from middle school aged children to adults and researchers attending conferences and seminars at CCNY and other local institutions/organizations.

Requirements

• High school diploma or GED required.
• Must be currently enrolled as a full-time student at a higher education institution.
• Must remain in good financial and judicial standing with The Towers and their academic institution.
• Ability to read, write, and present basic information clearly.
• Ability to follow instructions and resolve routine issues using common sense.
• Proficiency with Microsoft Office, Google Workspace and Gmail.
• Ability to operate standard office equipment and perform basic computer tasks.
• Ability to lift and move up to 35lbs.
• Available to work 20 hours each week for the entire summer session (May 20 – August 22). Workdays and hours vary based on summer conference needs.
• Conference Assistants are required to be available all day for the following specific dates:
• May 22: Academic Contract Move-Out Date
• July 25: Annual Contract Move-Out Date
• August 22: Fall Move-In Day

Responsibilities

• Assist with preparing all aspects of assigned conferences and ensuring readiness for group arrivals.
• Maintain communication with conference organizers and keep the Assistant Director of Operations informed of needs and issues.
• Attend weekly meetings to review conference plans and updates.
• Prepare guest check-in materials, maintain accurate records, and follow assigned work schedules.
• Perform daily customer service duties, including check-ins/outs, providing information, and reporting guest concerns.
• Report emergency maintenance issues promptly.
• Participate in the on-call duty rotation with Resident Assistants.
• Assist with end-of-summer linen inventory and other assigned tasks.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Education Level: High school or GED