Summer Camp Operations Coordinator (Administrative Lead – Seasonal)

The Art Farm NYC•New York, NY

8d•$20•Onsite

About The Position

Step into a high-impact operational leadership role supporting a dynamic NYC summer camp program. As the Operations Coordinator (Administrative Lead) , you’ll serve as the central hub for communication, logistics, and enrollment—ensuring a seamless daily experience for families, campers, and staff. This is an ideal opportunity for a highly organized professional who thrives in fast-paced environments, enjoys working with families, and can confidently manage multiple systems and priorities at once. Please note: This is a seasonal position and does not include health benefits.

Requirements

Minimum age: 25
Bachelor’s degree required
Full availability from mid-June through mid-August

Nice To Haves

Experience in operations, administration, office management, or camp settings
Strong communication skills with a professional, customer-focused approach
Comfortable managing multiple systems (registration software, spreadsheets, email)
Highly detail-oriented with strong organizational discipline
Ability to multitask and adapt in a fast-paced environment
CPR/First Aid certification (or willingness to obtain)

Responsibilities

Welcome families during morning drop-off and oversee daily sign-in/out procedures
Act as the primary point of contact for parents (in person, phone, and email)
Support add-on services including lunch orders, merchandise, and extended care
Maintain a polished, professional, and service-oriented front-facing presence
Communicate proactively with families regarding updates, balances, and onboarding
Manage daily enrollment updates through registration platforms (e.g., Amilia)
Maintain accurate rosters, attendance records, and camper documentation
Organize medical forms, waivers, and compliance paperwork
Prepare weekly and daily operational reports and rosters
Ensure all records are accurate, up-to-date, and audit-ready
Own the camp inbox and phone communications, ensuring timely responses
Partner closely with the Camp Director on priorities and daily execution
Support internal communication including staff updates and weekly newsletters
Coordinate across departments to ensure alignment and preparedness
Support daily camp setup including materials, forms, and supplies
Coordinate weekly orders (lunch, supplies, groceries)
Assist with inventory tracking and distribution (e.g., apparel, materials)
Handle general administrative tasks including printing, filing, and organization
Step in to support evolving operational needs throughout the camp day