Long Term Substitute Principal Clerk

Haverhill Public Schools • Haverhill, MA

1d • Onsite

About The Position

The Haverhill Public Schools is seeking a Long Term Substitute Principal Clerk. This position involves performing a variety of clerical activities essential to the functioning of the school office and/or programs. The role requires excellent communication and interpersonal skills, the ability to manage confidential information, and proficiency in standard office equipment and software. The Substitute Principal Clerk will be responsible for greeting visitors, answering phones, managing mail, scheduling appointments, preparing correspondence, maintaining records, processing purchase orders, and assisting with student and staff data management. Training will be provided for job duties and responsibilities.

Requirements

• High School Diploma or GED is required
• Excellent interpersonal skills.
• Strong effective time management planning capabilities.
• Performs all clerical work in the office with little supervision.
• Self-motivated and able to work without direct supervision.
• Professional verbal and written communication skills.
• Ability to multi-task when necessary.
• Skills to operate standard office equipment including use of computer applications and various business machines.
• Perform data entry and word processing.
• The data entry will include: daily student attendance; daily staff attendance; current enrollment data; student information; budget document; supply orders; other data as required.
• Knowledge of Microsoft Office applications and familiar with Apple software, SchoolBrains, and Budgetsense.

Nice To Haves

• Post-secondary education / training preferred or relevant life experience.
• Secretarial and /or clerical experience preferred.
• Bi-lingual Preferred
• Previous experience in a school environment
• Such alternatives to the above qualifications as the building principal or his/her designee may find appropriate and acceptable.

Responsibilities

• Performs a variety of clerical activities related to the functions of assigned school office and/or programs.
• Greet public, receives visitors in school office and follows the proper protocol in allowing access to the building.
• Answer telephones, transfers calls to proper individual or department, takes messages and refers callers to appropriate staff members.
• Displays strong positive communication and interaction skills when dealing with co-workers, students, administrators, parents/guardians, visitors and/or the community.
• Open, sort and route incoming mail and prepares outgoing mail.
• Schedules appointments.
• Prepares memos, correspondence and/or reports from handwritten copy, notes or verbal direction including posting updates to the school webpage and calendar.
• Scan and upload digital copies to database.
• Maintain and organize both digital and hard copy filing systems.
• Requisition for textbooks, school supplies, equipment; other school related forms.
• Coordinates office and general school supply purchase orders; receive and assist and direct the distribution and storing of supplies and office materials, maintain office materials and office equipment inventory; maintain school/department purchase orders.
• Monitors and responds to radio communications.
• Prepare weekly payroll of personnel.
• Prioritizes assignments to assure efficiency and effectiveness and meets established timelines.
• Compiles school budget and performs related work.
• Collects fees and/or funds from student events related to student activities (e.g. field trips, uniforms, ticket sales, yearbooks, dances, fundraisers, student fee money, etc.).
• Record transactions necessary for keeping records of a checkbook for school funds including making bank deposits – Student Activities as requested.
• Keeps up-to-date enrollment data; maintain s tudent files.
• Keeps up-to-date personnel files.
• Maintains an organized and orderly office
• Maintains the student information in the district database.
• Maintains accurate student and staff attendance.
• Verify parents and guardian notes and investigate any discrepancies in attendance information; refer continuing student attendance concerns to the school principal and or his/her designee.
• Process and track staff leave requests manually and in the district database system.
• Exercises considerable discretion in the management of and protection and release of confidential information of both student and staff and in the interpretation and administration of policies and procedures.
• Displays ethical and professional behavior in communicating and working with staff, students and community members.
• Participates on the Building Crisis Response Team.
• Provide teachers with all necessary data and forms.
• Training will be provided to all Principal Clerks as necessary in order to fulfill their job duties and responsibilities.
• Perform all other general duties as indicated by the Principal and his/her designee.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED