Substitute Coordinator (Begins Early July 2026)

Francis W. Parker School•Chicago, IL

5d•Onsite

About The Position

Francis W. Parker School, a JK-12th grade independent day school founded in 1901, is seeking a Substitute Coordinator. This role is responsible for hiring substitute teachers, managing new-hire paperwork, and providing orientation to new substitutes. The Coordinator organizes all substitute coverage for planned and unplanned absences, supervises one on-site Daily Substitute, and manages common area space reservations for meetings and events. This is a 12-month position.

Requirements

Bachelor’s degree required; preferably in Education or a closely related discipline
Familiarity with the tenets of progressive education
A knowledge and understanding of teaching at all levels
Familiarity with the general curricula in JK-12 schools
Ability to interact well with students of all ages, as well as faculty, staff, administration, and parents
Superior organizational and follow-up skills
Expert attention to detail
Excellent written, verbal and interpersonal skills
Reliable, responsible and extremely flexible

Responsibilities

Work extensively with Human Resources and Division Heads to ensure a complete Sub List and coordinate new hire procedures
Supervise, train, and assign the daily activities for the Daily Sub(s) and provide support and communication to the Daily Sub
Coordinate the Sub List and ensure appropriate sub placement on a daily basis
Act as the front-line person for the Daily Sub and regular subs in regard to daily sub placement and communication and help resolve problems when necessary
Prepare, maintain, and submit bi-monthly sub payroll report to the Business Office and Human Resources
Generate and send Daily Sub Reports to Division Heads, Division Coordinators, Security, and any other applicable parties
Coordinate with Division Heads and Division Coordinators regarding lesson plans, long term absences, appropriate sub placement, etc.
Maintain Planned and Unplanned Absence Form and Spreadsheet/Info
Communicate proper sub request procedures to Faculty
Maintain the Blue Bulletin Schedule and reserve common area spaces for meetings and other events
Other duties as assigned