Subpoena Clerk - 2+ Yrs Experience - Jacksonville, FL

Marshall Dennehey•Jacksonville, FL

2d•Onsite

About The Position

The Subpoena Clerk maintains the filing system and assists attorneys with subpoena requests. This is a full-time position located in the firm's Jacksonville, FL office. The role involves managing the process of obtaining records from third parties, ensuring accuracy of received documents, filing and serving legal documents, and maintaining detailed records of all actions taken.

Requirements

2+ years of experience
High school diploma or its equivalent
Strong verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Strong analytical and problem-solving skills
Ability to prioritize tasks
Ability to function well in a high-paced and at times stressful environment
Proficient with Microsoft Office Suite

Responsibilities

Review client guidelines to determine proper method of obtaining records from third parties.
If client allows for in-house subpoenas, at the direction of attorney and/or paralegal, draft Notice of Productions and Subpoenas to providers.
If client requires use of preferred vendor, provide, to the vendor, all information, including billing instructions, required to facilitate the drafting of subpoenas.
Ensure timely submission of invoices for all costs associated with obtaining records from third parties pursuant to client guidelines.
Review documents received from vendor to ensure accuracy.
File appropriate documents with the court and serve documents on required parties.
Conduct follow-up on records, through letters and/or phone calls.
Maintain a contemporaneous log of all requests made and document all actions taken in furtherance of obtaining records.
Track records received on office’s approved subpoena tracking document.
Timely notify attorney and/or paralegal of any difficulties obtaining records.
Maintain diary system in accordance to office standards.
Ensure tasks are completed timely and properly documented.
Keep cases organized by properly naming and organizing documents.
Perform other related duties as assigned.
Regular in office attendance.