Subcontracts Specialist

Wood•Tucker, GA

17h•Hybrid

About The Position

Wood is currently recruiting for a Subcontracts Specialist for our Tucker, GA office. There is potential to work remotely, however local candidates to Tucker, GA are preferred. Authorization to work lawfully in the US without sponsorship from Wood is required. Job objectives: Under direction, undertakes the execution of specific aspects of subcontracts execution and / or quantity surveying. Basic understanding of the client’s head contract requirements including Wood responsibilities and knowledge of how this may impact on project subcontract activities. Has working knowledge of commercial terms and conditions, interfaces with Wood legal/commercial experts and can under guidance initiate/discuss exceptions in order to reach a robust commercial agreement. Under direction, execution of project subcontract operations and co-ordination of interface activities with other project team members in accordance with applicable company and project requirements, systems, procedures, budgets and schedules. Where applicable, and suitably trained and qualified, execute quantity surveying duties in accordance with applicable practices and procedures. Under direction, execution of post award subcontract activities during construction phase in the field including home office liaison and interface with the client’s organisation, where applicable. Field administration of allocated construction and services contracts in accordance with applicable corporate and project requirements, systems, procedures, budgets and schedules. Reports progress of all activities for which they are personally responsible. Update reports/systems with required information to allow accurate reporting and highlights any critical issues and risks to direct supervision.

Requirements

Minimum of 2/3 years applicable Oil and Gas or Heavy Industrial sectors of Construction Industry, or similar
Basic knowledge of Subcontractors, commercial evaluations, negotiations and terms and conditions of contract.
Basic knowledge of commercial position imposed by Head Contracts
Basic knowledge of Industry forms of Subcontract
Computer systems
Supply Chain Principles and techniques

Nice To Haves

Educated to Degree or Equivalent, or Vocational equivalent qualification
RICS qualified or industry equivalent
Record of skills training appropriate for job specific role
Developing communication skills, written, oral and presentation
Degree of initiative
Network both within and outside of supply chain department
Able to maintain relationships with subcontractors, clients and other disciplines
Planning and organisational skills
Enthusiastic proactive attitude
Analytical, with good problem-solving skills
Ability to: Work as part of project execution team
Supports improvement initiatives

Responsibilities

Operate in accordance with appropriate and current corporate execution procedures and Project Specific Procedures
Undertake subcontracts activities under direction in accordance with the project execution plan/schedule and/or contracting strategy, within approved budgets and in line with project processes and procedures
Support prequalification activities coordinating the input from other disciplines as appropriate and prepare qualification report and list of tenderers form for approval
Support the preparation of contract enquiry documentation, including where applicable the expediting of scopes of work, terms and conditions of contract, enquiry documentation and the like.
Process tender information received in response to enquiries. Participate in and/or direct pre-tender and/or tender evaluation meetings and prepare notes of meeting when required
Prepare contract documents for review
Undertake / monitor the administration of contracts (i.e. processing of payment certificates, price variation summaries etc.) and ensure the satisfactory operation of procedures
If assigned to the field, become familiar with the project organisation, project schedule, work scope and the allocated subcontracts; including their conditions, forms of tender, bills of quantities, pricing schedules and associated general requirements and ensure their effective liaison with all other site disciplines
Monitor any changes to the value of the work in each allocated construction contract arising from drawing revisions, Field Instruction’s, Field Variation Order’s or other causes
Ensure that subcontractors receive all necessary access, materials, documents and information including site safety, labour and discipline regulations to enable them to meet their contractual obligations and maintain comprehensive records of shortfalls of supply of any such deliverables
Seek advice on the use of remedies under the subcontract in order to ensure that subcontractors meet their contractual obligations
Under direction, monitor and, in collaboration with other appropriate site disciplines, ensure that the performance of each assigned subcontractor is recorded together with explanations for any deviations from the performance anticipated from the contractor’s tender
Under direction, coordinate all commercial and contractual activities on allocated construction and services contracts, including issue of variations, maintaining register of claims, ensuring interim and final acceptance certificates are issued, performance record keeping, close-out activities and the return of all relevant records to home office for archiving
Carrying out quantity surveying duties when required and qualified to do so
Promotes safe working practices and demonstrate safe behaviours
Understand and live Woods vision, values and behaviours
Understands and works under direction with the Wood Financial Management Framework applicable to subcontracts
Completes performance appraisals
Records all internal and external in year savings