Subcontracts Administrator - Millennium Space Systems

Boeing•El Segundo, CA

15h•Onsite

About The Position

Millennium Space Systems, a part of Boeing Defense, Space and Security (BDS), is seeking a Subcontracts Administrator (SCA) responsible for managing the full lifecycle of subcontracting activities. This role involves initiating and overseeing subcontract efforts from requirements definition through execution, including issuing RFPs/RFQs/RFIs, evaluating proposals, and executing subcontract modifications. The SCA ensures suppliers adhere to company Terms and Conditions, trade compliance, and legal obligations. This position requires cross-functional collaboration with legal, security, procurement, trade compliance, engineering, manufacturing, program management, quality assurance, and program controls. The SCA drives supplier performance, manages supply and demand, resolves issues, and mitigates risks. The role includes generating performance metrics, supporting payment processes, and ensuring subcontract data is managed according to standards. Oversight of FAR/DFARS compliance and adherence to internal processes aligned with DCAA audit requirements and AS9100 standards is crucial. The position also contributes to departmental process improvements and operational efficiency. This is an onsite role in El Segundo, California. The internal job title is Procurement Agent. The team is hiring for level 3 and 4.

Requirements

Bachelor’s degree and 5+ years of experience in Subcontracts, Contracts, Business Management, Accounting, Finance, Supply Chain Management, or a related field
Experienced with Microsoft Office Suite
Previous aerospace subcontracting experience
Familiarity with FAR/DFARS and relevant procurement regulations
This position requires the ability to obtain a US Security Clearance for which the US Government requires US Citizenship.
A final U.S. clearance Post Start is required.
Applicants MUST be U.S. citizens and eligible for a security clearance.
Additionally, applicants must be willing to apply for and maintain a security clearance.

Nice To Haves

Master’s degree with a supply chain major or equivalent business degree
Experience as a Subcontracts Administrator or Aerospace Buyer
Knowledge of industry regulations and compliance requirements
Experience with the Deltek Costpoint ERP system
Comfortable briefing at all levels of leadership
Active Security Clearance
SAP/SAR

Responsibilities

Administer day-to-day security operations of the Industrial Security program with support from corporate management, implementing a security program that enables the business while complying with Government regulations
Establishing subcontract efforts from beginning to end, including: Issuance of RFP/RFQs/RFIs to the Subcontractors
Factfinding of subcontractor’s proposal, review for compliance to government and proposal requirements
Relevant actions involved with subcontract modifications, and executions of subcontracts
Ensure Supplier compliance to company Terms and Conditions along with other trade compliance/legal requirements
Provide oversight of FAR/DFARS compliance and ensure team adherence to internal processes in alignment with DCAA audit requirements and AS9100 standards
Support the objectives of other teams such as legal counsel, security, procurement, trade compliance, manufacturing, program office, engineering, program controls, supply chain, and quality assurance
Drive supplier performance through regular interaction with assigned suppliers
Drives supplier risk and opportunities management
Manage supply and demand, schedules, supplier quality, delivery and financial performance
Create graphs and charts for both internal and external use on Subcontractor performance
Facilitate the payment to subcontracts via the Accounts Payable invoice process
Reconcile subcontractor invoices with company cost tracking tools
Initiates and executes supplier improvement activities and integrates results into contracting strategies
Utilize the controlled documents and configuration management process for subcontract management
Support dept. initiatives to drive efficiencies throughout the Subcontracts organization