Subcontracts Administrator

ACCIONA S.A.•Ontario, CA

40d

About The Position

The Subcontracts Administrator plays a critical role in the effective administration of subcontract agreements. The Subcontracts Administrator will work closely with internal stakeholders such as construction, technical, and procurement teams to ensure subcontract compliance, cost control, and schedule performance while contributing to the overall success of the project.

Requirements

University degree in Engineering, Construction Management, Quantity Surveying, Supply Chain, or a related discipline.
3-7 years of hands-on experience in subcontract administration on large, complex infrastructure, rail, or transit projects.
Proven understanding of construction contracts, subcontractor relationships, and commercial risk management.
Experience in drafting, negotiating, and managing subcontract agreements.
Proficiency in cost tracking, price analysis, and progress claim administration.
Strong knowledge of ERP or contract management systems (e.g., SAP, Oracle, SEO, or similar).
Excellent communication skills, both written and verbal.
Strong organizational and time management skills, with the ability to manage competing priorities and deadlines.
Ability to work collaboratively within multidisciplinary teams and build effective relationships with subcontractors and project stakeholders.

Nice To Haves

Experience with progressive design-build (PDB) delivery models is a strong asset.

Responsibilities

Administer and manage subcontract agreements, service contracts, etc. from pre-award through close-out.
Support or lead subcontractor meetings to discuss progress, resolve issues, and ensure alignment with project objectives.
Draft, issue, and manage contractual correspondence, including notices, RFIs, change orders, and payment certificates.
Coordinate with internal teams to ensure timely review and approval of subcontractor progress claims and invoices in line with project policies.
Assist in preparation, analysis, and approval workflows for monthly progress claims and supporting documentation.
Monitor subcontractor performance, identifying issues early and working collaboratively with teams to resolve potential delays or disputes.
Liaise regularly with the internal stakeholders such as construction, commercial, and technical disciplines to ensure subcontractor activities align with project schedule and deliverables.
Maintain strong working relationships with subcontractors, suppliers, internal departments, and external stakeholders.
Support internal and external meetings related to subcontract administration, commercial updates, and project controls.
Track and manage subcontractor costs, budgets, and financial commitments in compliance with project controls processes.
Assist in evaluating and mitigating subcontractor claims, variations, or change orders, escalating as needed for resolution.
Support the preparation of monthly commercial and financial reporting deliverables.
Ensure adherence to all legal, contractual, and regulatory requirements, including internal and joint venture policies and procedures.
Contribute to continuous improvement initiatives within subcontract management processes, especially aligned with the PDB delivery model.
Promote a collaborative and supportive work environment that fosters innovation and efficiency.
Other duties as related to the role