Subcontracts Administrator

AtkinsRéalis • Denver, CO

2d • $75,000 - $100,000

About The Position

We are seeking a Subcontracts Administrator to join our team in Denver, CO . Your role Assist subcontractors to register in company’s database. Review Certificate of Insurance for compliance with Prime contract and/or company’s standard insurance terms. Assist with Request for Proposal form and verifies accuracy and completeness of proposal packages. Interfaces with affected groups to clarify and ensure that all necessary data has been included. Receives subcontractors’ responses to requests for proposals, determines each subcontractor’s ability to meet Company and project requirements. May support negotiation of the terms and conditions. Prepares and issues subcontracts commensurate with delegated procurement authority. Prepares subcontract documents and amendments, including identification and work with Sr. Administrators on inclusion of flow down requirements from prime contract. Ensures that terms and conditions will be appropriate. Prepares reports and contractual correspondence for project management and client. Maintains accurate tracking records tailored to the assigned subcontracts. Assists with subcontract closeout actions, completes file documentation, and forwards subcontract files to storage. Ensures retention of hard copy of reports and claims for specified period of time. Support internal and external audits as required. Serves as liaison between subcontractor, program management and procurement personnel. Performs such assignments and duties as the Supervisor may deem necessary from time to time.

Requirements

• Bachelor’s degree in Business Administration or equivalent discipline, plus a minimum of two years relevant experience related to DOT procurement or Federal contracts administration or an Associate’s degree with six years’ of relevant experience.
• Without a degree, eight years of relevant experience required.

Nice To Haves

• A working knowledge of subcontracting activities typical to the engineering and construction industry is preferred.

Responsibilities

• Assist subcontractors to register in company’s database.
• Review Certificate of Insurance for compliance with Prime contract and/or company’s standard insurance terms.
• Assist with Request for Proposal form and verifies accuracy and completeness of proposal packages.
• Interfaces with affected groups to clarify and ensure that all necessary data has been included.
• Receives subcontractors’ responses to requests for proposals, determines each subcontractor’s ability to meet Company and project requirements.
• May support negotiation of the terms and conditions.
• Prepares and issues subcontracts commensurate with delegated procurement authority.
• Prepares subcontract documents and amendments, including identification and work with Sr. Administrators on inclusion of flow down requirements from prime contract.
• Ensures that terms and conditions will be appropriate.
• Prepares reports and contractual correspondence for project management and client.
• Maintains accurate tracking records tailored to the assigned subcontracts.
• Assists with subcontract closeout actions, completes file documentation, and forwards subcontract files to storage.
• Ensures retention of hard copy of reports and claims for specified period of time.
• Support internal and external audits as required.
• Serves as liaison between subcontractor, program management and procurement personnel.
• Performs such assignments and duties as the Supervisor may deem necessary from time to time.

Benefits

• AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees