Subcontracts Administrator - Millennium Space Systems
About The Position
Millennium Space Systems, a part of Boeing Defense, Space and Security (BDS), is seeking a Subcontracts Administrator (SCA) responsible for managing the full lifecycle of subcontracting activities. This role involves initiating and overseeing subcontract efforts from requirements definition through execution, including issuing RFPs/RFQs/RFIs, evaluating proposals for compliance, and executing subcontract modifications. The SCA ensures suppliers adhere to company Terms and Conditions, as well as trade compliance and legal obligations. This position collaborates with legal, security, procurement, trade compliance, engineering, manufacturing, program management, quality assurance, and program controls. The SCA drives supplier performance, manages supply and demand, resolves issues related to quality, schedule, delivery, and financial performance, and mitigates supplier risks and opportunities. The role includes generating subcontractor performance metrics, supporting payment processes by reconciling invoices, and ensuring subcontract data is managed according to controlled documentation and configuration standards. The SCA provides oversight of FAR/DFARS compliance and ensures adherence to internal processes aligned with DCAA audit requirements and AS9100 standards. Additionally, the role contributes to departmental initiatives for process improvements and operational efficiency. This is an onsite role in El Segundo, California. The internal job title is Procurement Agent. The company is hiring for level 3 and 4.
Requirements
- Bachelor’s degree and 5+ years of experience in Subcontracts, Contracts, Business Management, Accounting, Finance, Supply Chain Management, or a related field
- Experienced with Microsoft Office Suite
- Previous aerospace subcontracting experience
- Familiarity with FAR/DFARS and relevant procurement regulations
- Must be a U.S. citizen
- Must be eligible for a security clearance
- Must be willing to apply for and maintain a security clearance
Nice To Haves
- Master’s degree with a supply chain major or equivalent business degree
- Experience as a Subcontracts Administrator or Aerospace Buyer
- Knowledge of industry regulations and compliance requirements
- Experience with the Deltek Costpoint ERP system
- Comfortable briefing at all levels of leadership
- Active Security Clearance
- SAP/SAR
Responsibilities
- Administer day-to-day security operations of the Industrial Security program with support from corporate management, implementing a security program that enables the business while complying with Government regulations
- Establishing subcontract efforts from beginning to end, including: Issuance of RFP/RFQs/RFIs to the Subcontractors
- Factfinding of subcontractor’s proposal, review for compliance to government and proposal requirements
- Relevant actions involved with subcontract modifications, and executions of subcontracts
- Ensure Supplier compliance to company Terms and Conditions along with other trade compliance/legal requirements
- Provide oversight of FAR/DFARS compliance and ensure team adherence to internal processes in alignment with DCAA audit requirements and AS9100 standards
- Support the objectives of other teams such as: legal counsel, security, procurement, trade compliance, manufacturing, program office, engineering, program controls, supply chain, and quality assurance
- Drive supplier performance through regular interaction with assigned suppliers
- Drives supplier risk and opportunities management
- Manage supply and demand, schedules, supplier quality, delivery and financial performance
- Create graphs and charts for both internal and external use on Subcontractor performance
- Facilitate the payment to subcontracts via the Accounts Payable invoice process
- Reconcile subcontractor invoices with company cost tracking tools
- Initiates and executes supplier improvement activities and integrates results into contracting strategies
- Utilize the controlled documents and configuration management process for subcontract management
- Support dept. initiatives to drive efficiencies throughout the Subcontracts organization
Benefits
- health insurance
- flexible spending accounts
- health savings accounts
- retirement savings plans
- life and disability insurance programs
- paid time away from work
- unpaid time away from work
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
