Subcontractor & Procurement Manager

Elite Development Group LLC•York, PA

5d•$85,000 - $950,000

About The Position

The Subcontractor & Procurement Manager will be responsible for growing and managing the trade partner network, overseeing the material supply chain and logistics, negotiating contracts and pricing, ensuring performance and quality, and leading procurement strategy. This role involves cross-functional collaboration with various internal teams and requires strong analytical, negotiation, and leadership skills. The manager will also oversee purchasing controls, inventory management, and seasonal services, while driving continuous improvement in vendor management and supply chain operations.

Requirements

Proven experience in vendor management, subcontractor management, procurement, supply chain, or construction operations.
Strong negotiation, contract drafting, and vendor relationship management skills.
Analytical mindset with experience using scorecards, KPIs, and data-driven decision-making processes.
Five years (5) experience overseeing procurement, subcontractor/vendor management, and inventory control required in a construction and/or Property Management field required.
Proven ability to build scalable systems, SOPs, and cross-functional processes.
Strong organizational, communication, and leadership skills.
Proficiency with procurement software, inventory systems, and spreadsheet reporting.
Valid Driver’s License.

Nice To Haves

Experience in residential construction, multi-family development, real estate redevelopment, or property management.
Multi-market or multi-location operational experience.
Experience supporting rapid growth and scaling vendor networks across new territories.
Familiarity with Six Sigma / Lean concepts (e.g., SIPOC, Stage-Gate development processes).

Responsibilities

Proactively source, vet, and onboard qualified trades (framers, electricians, plumbers, HVAC, roofers, etc.) to expand operational capacity.
Build and maintain a deep bench of trade partners in current and expanding markets to support both fast-turn single-family home renovations/flips and high-density multi-family or ground-up development projects.
Oversee vendor onboarding, including verifying contractor licenses, certificates of insurance (COIs), safety compliance, and company standards.
Create and maintain an Approved Vendor List along with a systematic vendor report card process for key contractors/suppliers.
Track long-lead items and align vendor lead times with production schedules to prevent job-site downtime.
Coordinate material deliveries and warehouse staging to reduce job-site congestion and prevent material damage.
Set up primary and backup supplier strategies for critical construction materials to maintain continuity across projects.
Negotiate Master Service Agreements (MSAs), Scope of Work (SOW) agreements, and unit rate cards across all trades.
Establish, refine, and enforce standardized pricing sheets for applicable trades.
Monitor market commodities and lock in fixed-rate pricing to stabilize margins and mitigate cost variances.
Establish vendor rebate programs, bulk purchasing opportunities, and national purchasing agreements.
Track Key Performance Indicators (KPIs) and the Vendor Performance Index (VPI) for trade partners, evaluating schedule adherence, budget variance, quality audit/inspection pass rates, safety, and punch-list turnaround.
Serve as the primary escalation point and accountability owner for performance failures, quality issues, or project delays.
Implement Performance Improvement Plans (PIPs) or corrective action projects for vendors not meeting benchmark performance standards.
Partner with Project Managers, Superintendents, Field Operations, and Division Directors to ensure job-site needs match procurement timelines.
Standardize material and finish lists across single-family and multi-family plans to drive organizational purchasing power.
Manage and enforce standardized material/finish lists across multiple operating divisions (EBH, EPM, ECD).
Apply the SIPOC model (Suppliers, Inputs, Process, Outputs, Customers) to eliminate operational friction and ensure seamless transition across development stages.
Lead procurement strategy for materials, equipment, appliances, and contracted services.
Oversee purchasing approvals, cost controls, and budget alignment with Accounting.
Ensure timely purchasing and material delivery to support maintenance, compliance, and active rehab/development needs.
Track spending trends and identify cost-saving opportunities.
Establish inventory control standards across warehouse stock, technician vehicles, and field-staged materials.
Ensure accurate inventory tracking, audits, reconciliations, and enforcement of warehouse SOPs and safety standards.
Monitor inventory levels to prevent material shortages, overstock, or waste.
Coordinate seasonal vendor services, including snow removal and lawn care, for managed properties.
Maintain required documentation and records to support internal quality audits and regulatory compliance standards.
Work closely with the Warehouse & Compliance Supervisor and provide indirect oversight to warehouse staff.
Provide guidance, training, and indirect oversight to project managers and superintendents who may act as the direct line of contact with most subcontractors.
Drive continuous improvement across vendor management, supply chain, and warehouse operations.