Subcontract Specialist

Bechtel•Houston, TX

3d•Hybrid

About The Position

The Subcontracts Specialist oversees the drafting, review, negotiation, and administration of contracts for goods, services, and complex project agreements. This role ensures all contracts comply with legal requirements, company policies, and best practices, serving as a key liaison between internal stakeholders, suppliers, and clients. The Contracts Specialist helps protect the company’s interests and drives successful project outcomes. This position is designated as part-time telework per our global telework policy and will require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership.

Requirements

Bachelor’s degree (or international equivalent) in Business Administration, Supply Chain Management, or a related field
8-10+ years of relevant experience in contract management, administration, or a related function, preferably on large-scale EPC projects
Strong knowledge of contract law, procurement regulations, and best practices in contract administration
Knowledge and proficiency in the formation and award of contract agreements, including types, terms, general commercial and legal requirements
Excellent negotiation, analytical, and verbal and written communication skills; ability to collaborate with other project functional groups such as Engineering, Construction, Project Controls, Legal and Accounting, as well as with potential bidders and contractors
Proficiency in contract management software and Microsoft Office Suite
High attention to detail and strong organizational skills, professional and proactive approach to mitigation of contract formation challenges and inherent business risks
Knowledge of negotiations, accounting or cost engineering gained through education or experience.
Knowledge and understanding of the project functional groups and company policies, procedures and work practices, as well as associated software systems
Ability to manage multiple contracts and deadlines simultaneously
Experience working collaboratively in multicultural, multidisciplinary team

Nice To Haves

Experience in administration of EPC contracts is a plus

Responsibilities

Draft, review, negotiate and administer a variety of contracts and subcontracts, including commercial agreements, NDAs, service contracts, and project-specific agreements
Lead or support contract and subcontract negotiations to secure favorable terms, mitigate risks, and ensure compliance with legal requirements, company policies, and best practices
Manage the full contract and subcontract lifecycle from initiation through execution, amendments, renewals, and closeout, maintaining accurate and up-to-date contract records and documentation
Implement and maintain the Supply Chain Assignment Schedule and Standard Work Process Procedures applicable to contract and subcontract management
Prepare, issue, and evaluate bid request packages, including pre-qualification of bidders, coordination of bidder questions, receipt and commercial evaluation of bids, and preparation of Commercial Bid Summaries and recommendations
Develop, issue, and execute subcontracts and services agreements, ensuring all approvals are secured in accordance with established procedures
Coordinate and conduct meetings (pre-bid, bid clarification, pre-award) to ensure complete understanding and agreement on all contractual matters, preparing and issuing meeting notes with required actions and schedules
Monitor contract and subcontract performance, track deliverables and milestones, and address compliance issues or disputes in coordination with legal, procurement, and project management teams
Provide guidance and clarification on contract and subcontract terms and conditions to project managers and staff, and support the development and implementation of contract management policies and procedures
Conduct risk assessments and recommend mitigation strategies to address contractual and business risks
Collaborate with internal stakeholders (Engineering, Construction, Project Controls, Legal, Accounting) and external parties (suppliers, contractors, clients) to resolve issues and drive successful project outcomes
Manage moderately complex contract changes, negotiate with customer personnel, and obtain settlements as required
Support continual progress review, forecasting, and communication of potential financial or technical difficulties to management
Works with Digital Supply Chain and other Automation Tools