Subawards Manager

Vibrant Emotional Health

22h•Remote

About The Position

Vibrant Emotional Health’s groundbreaking solutions have delivered high quality services and support, when, where and how people need it for over 50 years. Through our state-of-the-art technology-enabled services, community wellness programs, and advocacy and education work, we are building a society in which emotional wellness can be a reality for everyone. Position Overview: The Subawards Manager is responsible primarily for providing overall subaward quality assurance and management expertise across 988 portfolios. This position provides expertise and technical guidance from pre-award phase to close-out of subawards, including the development of select strategic subaward solicitations, negotiation, review of subaward packages, execution, monitoring and overall subaward administration for 988 funding operations.

Requirements

Experience with subaward management, compliance monitoring, and federal PTE regulations.
Strong leadership and communication skills.
Bachelor's Degree in public health, policy, business or comparable experience
3+ years of experience working on Federal government subawards
Understanding of Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
Excellent communication and interpersonal skills; Ability to establish productive and collaborative relationships with all levels of staff
Ability to navigate complex decision-making involving multiple stakeholder groups; Great judgment and effective and creative leadership ability
Ability to quickly absorb complex, technical documents and brief the Executive team; Attention to detail and excellent organization skills
Ability to take initiative, problem-solve, prioritize duties, and balance competing priorities while paying close attention to detail, meeting deadlines, and working well under pressure.

Responsibilities

Coordinates the planning and management of all subawards including amendments and reports for 988, provides guidance and assistance to staff and subrecipients in the interpretation of subawards funding requirements.
Serves as a liaison between Vibrant leadership, Finance, Operations Divisions and federal agencies in the preparation of subaward funding reports; researches SAMHSA subaward requirements, manages subawards report narrative and summaries, and assists business operations staff with the preparation of comprehensive subaward budget justifications.
Manages and provides leadership to two Subawards Coordinators, including setting priorities, coaching, performance management, and fostering professional development.
Contributes to the development or adaptation of administrative and financial policies and procedures for subrecipients, which include manuals, user guides, and templates for compliance with SAMHSA and Vibrant requirements.
Prepares and compiles all components of each subaward submission, ensuring that the Subaward Agreement is submitted in accordance with SAMHSA requirements.
Develops and maintains databases and systems for recording and tracking subawards and progress on deliverables; collaborates with staff to write standard and subaward reports, summaries, and analyses, as required.
Monitors subrecipient performance: review, evaluate, verify and provide feedback on subrecipients monthly financial and technical reports to ensure accuracy, completeness and timeliness.
Communicates effectively with subrecipients by building and maintaining strong relationships, addressing inquiries promptly, resolving issues efficiently, and ensuring clear and consistent communication throughout the subaward lifecycle.
Develops and maintains a library for all subawards supporting documentation, including information such as approved budget, statement of work and budget justification, funding agency requirements, forms and other pertinent materials.
In collaboration with Corporate Finance, monitors and coordinates the administration of subawards to ensure that budgeting and administrative policies, procedures, and agency requirements are being followed; manages administrative activities and budget changes occurring during the subaward period of performance, including the submission of subaward amendments.
Maintains knowledge of subaward funding policies, regulations, and procedures; disseminates and presents changes to departments and advises on the implementation of changes, and on the impact of changes on subaward funded operations.
Performs miscellaneous job-related duties as assigned.