Study Abroad Advisor (Program Coordinator I)

Utah State University•Logan, UT

20h•Onsite

About The Position

The Office of Global Engagement at Utah State University (USU) is seeking a Study Abroad Advisor (Program Coordinator I) to administer and promote study abroad opportunities. This role involves guiding students through all stages of the study abroad process, including outreach, advising, application review, and orientation. The advisor will also collaborate with faculty leaders to develop faculty-led study abroad programs. The Office of Global Engagement encompasses Study Abroad, International Student and Scholar Services, International Undergraduate Admissions, and International Programs. The office currently has 13 benefitted employees and several part-time wage employees, and sponsors the Global Engagement Ambassador Program. The Study Abroad team consists of a director, two advisors, and a student peer advisor. Applications will be reviewed starting in July 2026, with the position remaining open until filled. The anticipated start date is early to mid-August 2026.

Requirements

Bachelor’s degree in a related field
Excellent verbal and written communication skills in English
Strong interpersonal and customer service skills (both in-person and virtual)
Excellent organizational skills, including the ability to effectively prioritize workload and manage multiple tasks in a fast-paced environment
Excellent computer skills, including proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint)
Demonstrated ability to work collaboratively and positively as a team member, as well as build and maintain strong working relationships with colleagues and partners
Demonstrated ability to work independently with limited supervision and superior attention to detail
Ability to maintain a high degree of confidentiality, sensitivity and discretion

Nice To Haves

Master’s degree in a related field
Educational and/or professional experience in international education, international studies, intercultural relations, student advising, counseling, political science, sociology, social work, or related fields
Experience working with college/university faculty members and/or with faculty-led program development
Experience planning events
Experience creating promotional materials
Experience with application and/or data management systems, especially Terra Dotta (formerly Studio Abroad)
Experience studying, living, and/or working abroad
Oral and written proficiency in a language other than English
Familiarity with USU systems, policies, and procedures

Responsibilities

Advise students on study abroad programs based on their academic, financial, professional, and personal interests.
Provide students with comprehensive program information, including academics, housing, country entry regulations, and details on culture, health, and safety.
Connect students with university resources, departments, faculty, and academic advising to facilitate study abroad preparation.
Assist students throughout the application and pre-departure process.
Review student applications, check disciplinary backgrounds, make acceptance decisions in collaboration with relevant parties, and enroll students into programs.
Promote scholarship opportunities by hosting workshops, reviewing applications, and providing feedback to students.
Prepare students for departure and welcome them back through orientations and social events.
Coordinate the pre-departure orientation (PDO) and its associated Canvas class.
Manage the general study abroad email inbox and respond to inquiries.
Liaise with student employees regarding general advising questions.
Collaborate with USU faculty leaders to develop study abroad programs.
Review program proposals and syllabi based on established criteria, including destination security, responsible parties, past student concerns, expected student workload, and course inclusion in the USU course catalog.
Develop and review program budgets in conjunction with faculty, departmental Business Services, and the Global Engagement Business Manager.
Review provider contracts as needed.
Approve programs through appropriate campus channels.
Assist in marketing programs to students via emails, social media, flyers, and the website, and develop relevant content.
Communicate with faculty throughout the program lifecycle.
Monitor student applications, faculty reviews, and payments to confirm programs, adjust deadlines, and re-budget if necessary.
Liaise with faculty and Business Services regarding program invoices and due dates.
Advise faculty on Global Engagement program guidelines, address questions, and monitor the completion of proposal items before departure and after return.
Compile information to build faculty-led study abroad program courses.
Review and share returnee feedback after programs.
Plan Study Abroad fairs (2-3 per year), class visits, orientations, socials, and represent the office at university events such as Day on the Quad, New Student Orientation, and career fairs.
Promote the benefits of international education at events and prepare students for departure and welcome them back.
Liaise with the Marketing Manager to develop a marketing plan, advertise events and student opportunities, and assist with email and social media campaigns.
Create program flyers, primarily for faculty-led programs and as needed for others.
Interface with program provider representatives, national organization contacts, and USU employees.