Student Worker, ISTF

Texas Division of Emergency Management•Austin, TX

9d•$15•Onsite

About The Position

GENERAL DESCRIPTION: The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel, and change in duties as needed. Under general direction, the Student Worker, ISTF provides administrative support and general office duties for assigned TDEM division or region. Collaborates with personnel to perform tasks relevant to the function of the division. Assists support staff with specialized projects or as business operation dictates. Moderate supervision with this position. Work is restricted to college students. Priorities or class schedules to be submitted on a weekly basis. Work schedule and work adjustments subject to prior approval. This position is not eligible for benefits. Work hours may increase from, up to 19 hours, to up to 40 hours, in-between semester breaks. Hourly rate is at a fixed rate. This position is located on-site and not subject to telecommuting. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed. Assist in preparing information and research materials; create and maintain PowerPoint presentations. Take notes and memos during meetings; type documents, drafts, and reports; sort and manage files. Run general errands that may require ability to go from one location to another during working hours. Manage databases and input information, data, and records. Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms; update agency calendars. Attend agency functions and networking events. Shadow multiple office positions and train in a variety of tasks. Review, analyze, edit, and summarize documents; ensure all documents within the section are standardized and consistent in formatting. Fulfill tasks set out by supervisor(s). Maintain a regular work schedule, timekeeping, and productivity. Perform related work or other duties as assigned. Face-to-face and person-to-person interactions are required. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions.

Requirements

Education – Current student status with an institution of higher education or future student enrollment status for the upcoming school semester.
Ability to learn about applicable laws, statutes, regulations, guidelines, and policies within the emergency management industry.
Strong organizational skills and attention to detail.
Skill in effective communication skills.
Proficiency in Microsoft Office (Word, Excel, etc.) and other operating systems, and devices.
Ability to learn and conduct business operations.
Ability to maintain a regular schedule of attendance.
Ability to anticipate, identify issues, and problem solve.
Ability to communicate with tact and diplomacy.
Ability to lift or move moderate weight.
Must successfully complete the following emergency management courses within twelve(12)months ofemployment:ICS-100,ICS-200, ICS-700, ICS-800

Responsibilities

Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed.
Assist in preparing information and research materials; create and maintain PowerPoint presentations.
Take notes and memos during meetings; type documents, drafts, and reports; sort and manage files.
Run general errands that may require ability to go from one location to another during working hours.
Manage databases and input information, data, and records.
Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms; update agency calendars.
Attend agency functions and networking events.
Shadow multiple office positions and train in a variety of tasks.
Review, analyze, edit, and summarize documents; ensure all documents within the section are standardized and consistent in formatting.
Fulfill tasks set out by supervisor(s).
Maintain a regular work schedule, timekeeping, and productivity.
Perform related work or other duties as assigned.
Face-to-face and person-to-person interactions are required.