Student Services Advocate

Miami University Alumni Association•Oxford, OH

1d•$40,000 - $50,000•Hybrid

About The Position

The Student Services Advocate provides high-level, front-line comprehensive services and outreach to students and families with the highest standard of customer service, empathy, and accuracy. Operating within a fast-paced, high-volume environment, this role utilizes advanced problem-solving skills and a deep knowledge of university policies to resolve inquiries related to registration, billing, and student financial assistance. The Advocate acts as a central resource, ensuring a seamless, holistic student experience from enrollment through graduation.

Requirements

Bachelor’s degree; OR Associate degree plus at least one (1) year of full- or part-time experience in a customer-centric field; OR High school diploma/GED plus at least two (2) years of full-time experience in a customer-centric field.
Ability to assist students and families graciously, efficiently, and accurately under pressure.
Exceptional oral, written, and active-listening communication skills.
Strong analytical and critical-thinking skills to resolve ambiguous or complex student issues.
Comfort and proficiency in presenting to both small and large groups.
Demonstrated ability to manage independent projects, multitask, and meet deadlines.
Proven ability to communicate and interact effectively with individuals of all ages and diverse socioeconomic and cultural backgrounds.
Ability to work flexible hours, including occasional evenings and weekends, and attend off-campus university functions as required (minor travel may be necessary).
Working knowledge of Google Workspace and Microsoft Office Suite.

Nice To Haves

Direct experience working in a higher education setting, specifically within student financial aid, registration, or student accounts/billing.
Familiarity with Miami University’s institutional structure, academic divisions, and campus resources.
Experience utilizing student information systems (e.g., Banner) and customer relationship management (CRM) software.

Responsibilities

Delivers exceptional, student-centered customer service and complex problem resolution via phone, email, virtual meetings, and in-person interactions.
Counsels students and families regarding financial aid packages, billing statements, payment plans, and registration processes.
Serves as a dedicated liaison and advocate for students navigating complex university systems, collaborating with campus partners to resolve intricate issues.
Maintains a welcoming, inclusive environment for a diverse population of students, parents, staff, and external stakeholders.
Accurately processes registration forms, schedule changes, independent study requests, enrollment verifications, and academic transcripts.
Maintains an in-depth understanding of divisional policies, university regulations, withdrawal procedures, and re-enrollment processes.
Ensures strict compliance with the Family Educational Rights and Privacy Act (FERPA) and other federal, state, and institutional regulations.
Develops and delivers engaging presentations to prospective/current students, families, and university staff regarding One Stop services.
Supports university outreach initiatives targeted toward specific student populations to promote retention and financial literacy.
Contributes to digital communication efforts, including reviewing and updating website content and knowledge-base documentation.
Manages case records, tracking interactions and resolution metrics within the university’s ticketing/CRM system.
Represents the One Stop on university-wide committees and serves as a designated liaison to specific academic or administrative departments.
Stays current on evolving federal, state, and institutional policies affecting student financial aid and higher education billing.
Performs other duties and special projects as assigned.