Student Marketing and Administrative Assistant

Chapman University Careers•Irvine, CA

11d

About The Position

Create photo and video content for Schmid College’s social media platforms, including Instagram, TikTok, LinkedIn, YouTube, and our blog. Assist the Marketing & Communications Manager with a wide range of short-term and long-term marketing projects. Additionally, provide general admin/office support and help support events as needed.

Requirements

Little to minimal prior experience.
Ability to learn support process.
Familiarity with Microsoft Office Suite.

Responsibilities

Assist the Schmid College Marketing Manager with writing blog posts, newsletters and other communications as needed.
Create social media graphics, flyers and event promotion materials.
Assist in planning and managing Schmid College social media Instagram and TikTok accounts.
Serve as receptionist and point of contact for the Dean’s Office; answer phones, respond to emails on behalf of Schmid College, check voicemails, greet visitors, respond to requests for information and assistance, refer individuals to appropriate university offices as needed.
Interact with staff, students, faculty and visitors to facilitate communication and information exchange to and from the Dean’s Office.
Aid with planning and executing college events, such as tracking RSVPs, logistics, event set-up and take-down.
Day-to-day office tasks including filing, photocopying, campus errands, and other duties as assigned.
Create and maintain spreadsheets, input and analyze data, and research information as requested.
Assist with financial and purchasing activities including submitting purchase requisitions, expense reimbursements, check requests, collect invoices, and receiving.
Assist in collecting/tracking confidential documents.
Track office supply inventory and order items as needed.
Organize and assist with regular day-to-day activities and other special requests.
Ability to use tact and diplomacy to maintain a high level of confidentiality.