Student Information System Coordinator, iLEAD Hybrid Exploration

iLEAD California Charters• Castaic, CA, US, CA

2d•$26 - $38•Hybrid

About The Position

Reporting to the Director, the Student Information Systems Coordinator is responsible for managing and maintaining any and all systems relating to enrollment, registration, student records, state reporting and transcripts. The Student Information Systems Coordinator will supervise, organize and manage the registration staff in filing, processing enrollment, receiving and sending out cumulative records, updating systems as necessary, completing state reporting in a timely manner and performing all functions necessary to maintain an efficient and organized office and student database system.

Requirements

Bachelor’s degree from an accredited college or university
Demonstrate proficiency in technology skills with the ability to learn and use online platforms, systems and software to support registration/enrollment and record keeping.
Demonstrate ability to perform tasks with accuracy and attention to detail.
Exercise mature judgment in working with confidential information.
Demonstrate excellent communication and interpersonal skills, both verbal and written.
Work independently, be a self starter, problem solve and multi-task.
Establish and maintain friendly, cooperative and effective working relationships with all learners, families and staff.
Demonstrate excellent communication and interpersonal skills, both verbal and written.
Work independently, be a self starter, problem solve and multi-task.
Establish and maintain friendly, cooperative and effective working relationships with all learners, families and staff.
Willingness to be involved on teams and committees to support the school’s mission and vision.
Belief in the iLEAD mission and a willingness to work as a vital part of the iLEAD team to ensure excellence in learning opportunities and contribute to the iLEAD community as a whole.
Understand and apply Steven Covey’s “Seven Habits of Highly Effective People” as well as Schoolwide Learning Outcomes (SLOs).
Demonstrate leadership qualities and collaborate with teammates.
Implement plans and adjust as necessary.
Ability to oversee and manage a team.
Exhibit conflict resolution skills necessary for resolving issues as they arise.
Provide evaluations and feedback for team members as applicable.

Nice To Haves

Job-related office experience and/or training preferred.
Previous experience with enrollment/registration preferred.

Responsibilities

Supervise, evaluate, organize, train and support registration staff.
Manage, organize and implement effective enrollment and student registration systems.
Create, generate, and change student class schedules, maintaining files and generating reports.
Maintain student files and records including up to date student transcripts. Ensure records are received and sent in a timely manner.
Prepare a variety of documents and reports including transfers, transcripts for college, grading, and correspondence, student data information, state required reports.
Remain updated on all laws affecting student information systems so we remain in compliance with the state.
Format and edit all email templates and responses to families.
Ensure legal documents are kept in an orderly and secure system.
Ensure written agreements are up to date, accurate and completed.
Make sure written agreement addendums are sent, signed, and verified.
Keep administration informed of student information systems concerns.
Assist counselors with the preparation of reports and student data information.
Work with all departments, including student support and EL, to ensure all record keeping is accurate.
Complete and submit all state required reports.
Create an effective and thorough enrollment process from initial contact with families until they are completely enrolled and assigned to a facilitator.
Provide data as needed to Directors and compliance teams within iLEAD as requested.
Collaborate with enrollment teammates, the leadership team, and Exploration directors to improve existing processes and develop new systems.
Attend meetings that pertain to schoolwide systems and enrollment.
Complete other duties as defined by the Director of the program or other school leaders.
Be self-directed by taking initiative and responsibility for your work.
Work in a collaborative, team based and innovative environment.
Commit to Excellence by seeking ways to improve and exceed expectations or Commit to excellence by seeking to raise the bar for self and team.
Prioritize the growth and needs of the team, lead by example, and foster a supportive work environment.
High level of personal and professional integrity and trustworthiness.
Approach problems and challenges with a human-centered creative mindset, seeks to understand, develops multiple solutions to find the best answer.
Helps create a positive culture by being committed to diversity, equity, and inclusion promoting ethical behavior and social responsibility within the workplace.
Be authentic, own your strengths and weaknesses, ask for help when needed, be honest and transparent in your communications, working towards common goals that are meaningful to you and the team.
Represent iLEAD and the school in which work in a positive and professional manner in all interactions and communications.
Pursue continuous improvement and maintain professional competence through seeking out opportunities to develop new knowledge skills and perspectives. This includes participation in professional development activities offered and self-selected professional growth activities
Perform other responsibilities as defined by the designated supervisor.
Communicating with others to exchange information. (In Person/Telephone/Computer)
Sedentary work that primarily involves sitting/standing.
Adjusting or moving objects up to 50 pounds in all directions.
When needed to support a school or education program, must have the ability to travel by public transit as well as operate a vehicle for self-transportation purposes between worksites.
Assessing the accuracy, neatness and thoroughness of the work assigned.
May encounter outdoor elements: high (>90)/low (<60) temperatures, precipitation and/or wind.
Ability to work in situations involving the need to make informed and quick decisions.
Ability to supervise/manage workers and delegate as needed in project management situations.
Reading detailed documentation and analyzing data sets.
Writing professionally, both by hand and utilizing computer software.
Speaking in public settings including making public presentations to large and small groups.
Dealing and navigating professionally through high-stress situations.