Student Experience and Makerspace Specialist

Florida Polytechnic University

4d•$50,500 - $52,000•Onsite

About The Position

Florida Polytechnic University, a premier STEM institution, is seeking a Student Experience and Makerspace Specialist. This role is responsible for overseeing, developing, and supporting Registered Student Organizations (RSOs) and the Makerspace. The Specialist ensures that these functions align with university policies and standards, while promoting student engagement and organizational effectiveness. The university offers a unique working environment focused on collaboration and innovation, with cutting-edge facilities and a curriculum designed to meet industry needs.

Requirements

A bachelor's degree in higher education administration from an accredited institution of higher education or a related field
One year of related professional experience.
In lieu of a degree, an appropriate combination of relevant education, experience, and/or certifications may be considered.
Must possess a valid driver’s license.
This position requires a criminal background check, which may include a Level II screening as required by Florida Statute §435.04.
This position is subject to federal and privacy regulations.

Nice To Haves

A Master’s Degree in higher education administration from an accredited institution is preferred.
Excellent human relations and communication skills.
Experience managing complex and detailed projects/tasks.
Preferred knowledge of issues, trends, policies, and best practices that are relevant to student affairs.

Responsibilities

Coordinate facility reservations and oversee logistical planning for RSO meetings, programs, and events.
Collaborate with the Student Organization Committee (SOC) to review and approve new RSOs, ensuring proper onboarding, compliance, and a structured launch process.
Supervise RSO executive board elections to ensure fairness, transparency, and adherence to governing policies.
Coordinate and facilitate monthly RSO leadership meetings in collaboration with the Student Organization Committee (SOC) to communicate policy updates, deadlines, and procedural changes. Provide training to RSO leadership and advisors as needed.
Attend RSO meetings and events to verify attendance tracking, procedural compliance, and adherence to university guidelines.
Track and verify that RSOs meet minimum qualification standards quarterly.
Collect and analyze engagement data (e.g., PhoenixLink, surveys) to assess Executive Board effectiveness and inform continuous improvement.
Support the Audit and Budget process by communicating funding timelines, requirements, and organizational needs.
Review, approve, and reconcile RSO expenditures, ensuring compliance with Student Government Association (SGA) Audit and Budget Committee fiscal guidelines and university procurement policies.
Collaborate with university administration to ensure timely purchasing of approved materials, supplies, and services.
Compile, maintain, and manage the RSO Asset Database, including tracking acquisitions, transfers, storage, and asset removal processes.
Coordinate organization travel logistics, ensuring submission of proper documentation, risk management forms, reservations, and detailed itineraries.
Maintain a comprehensive and accurate calendar of RSO and Makerspace meetings, events, and programs to support strategic planning and resource allocation.
Oversee the management and ongoing development of Modern Campus, the University’s student engagement platform, ensuring accurate content, accessible resources, and effective tools that support student involvement, organization operations, and campus engagement.
Review and approve RSO promotional materials for clarity, accuracy, and policy compliance.
Coordinate with University Marketing to facilitate the timely posting of digital flyers and promotional content.
Communicate regularly with RSOs regarding package pickup, meeting scheduling, asset storage, and operational support.
Attend weekly Student Organization Committee Meetings to help facilitate communication.
Supervise, train, and schedule Makerspace student staff.