Student Employment/Office Coordinator, Dining Services

Skidmore College•Saratoga Springs, NY

5d•Onsite

About The Position

Skidmore College Dining Services is looking to hire a full-time position as the Student Employment / Office Coordinator. The primary responsibilities of this position are to coordinate and administer the Dining Services student employment program and manage all student payroll functions during both the academic year and the summer. An equally important primary responsibility is managing the department's financial operations, including all accounts payable and accounts receivable functions. Responsibilities include processing invoices and billings, reconciling pass card transactions, maintaining accurate financial records, and assisting with departmental budget tracking and reporting to support sound fiscal management. This is a 35-hour per week position with occasional overtime during busy periods.

Requirements

Associate’s degree or equivalent, four-year degree preferred
2-4 years of experience in office related work required
One year of payroll and record keeping experience
Well organized and strong attention to detail
Computer efficient and able to adapt to new software programs
Excellent customer service skills
Strong communication and listening skills
Comfortable public speaking and addressing the first-year student workforce in an auditorium or teleconference meeting
Must have knowledge of the collective bargaining agreement to ensure proper policies are followed.

Nice To Haves

College/University experience preferred.

Responsibilities

Oversee the department student employment program throughout the year, which consists of and not limited to updating / enforcing policies, onboarding procedures, scheduling, assigning work duties, attendance tracking, tardiness, all aspects of payroll, problem solving, conflict resolution and rehiring.
Coordinate and conduct all aspects of yearly orientation meetings for new and returning students.
Coordinate the hiring of new Student Supervisors and Office Supervisors for the following year, which will include recruiting, the interview process and the offering.
Responsible for all accounts payable, for all invoices in Dining Services and pass card for the department.
Responsible for recording and depositing all refund checks and any payments made to the department
Assists supervisors as needed at events and busy operational times.
Create menu cards or templates for events or for the dining hall
Assists with the onboarding process of new fulltime union hires and summer help i.e. set up emails, direct deposit, demonstrating how to request time off.
Support Associate Director to ensure that all Dining Services employees are up to date on Skidmore College policies.
Office work will consist of answering incoming calls, relaying messages, maintaining proper office supplies, general maintenance and repair of office equipment.
Design and produce special signs and forms for the operation.
Other record keeping duties will be required such as: tracking all accidents that occur within the department, hours used for Approved Family Medical Leave, attendance and meal tickets.
Update content on digital signage boards for all locations daily.