Student Development Administrative Assistant (Student)

American University•Washington, DC

4d•$18 - $20•Hybrid

About The Position

Summary: Kogod Student Development and Services is seeking a motivated and detail-oriented student worker to assist with a variety of administrative and financial tasks. The successful candidate will play a critical role in supporting the department's operations, including correspondence with faculty, staff, and external vendors, processing payments, student hiring, making travel arrangements, assisting with costing allocations, and providing support with expense reimbursement submissions. The position will report to the Director of Student Development and Services at KSB.

Requirements

Current enrollment as a student at American University, preferably in the Kogod School of Business.
Open to undergraduate and graduate students.
Strong organizational skills and attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to handle sensitive and confidential information with discretion.
Excellent written and verbal communication skills.
Ability to work independently and manage multiple tasks simultaneously.
Familiarity with financial operations and accounting principles is a plus.

Nice To Haves

Prior experience with Workday or similar financial management systems is desirable but not required.

Responsibilities

Assist in drafting and managing correspondence with staff, students, faculty and external stakeholders, ensuring timely and professional communication.
Process payments, including verifying accuracy, obtaining necessary approvals, and ensuring timely payments.
Assist in administration of co-curricular funding, including travel arrangements and reimbursements.
Assist with cost allocations, ensuring that expenses are correctly categorized and allocated to the appropriate accounts.
Provide guidance and support with expense reimbursement submissions, ensuring compliance with university policies and procedures.
Conduct financial analysis and prepare reports as needed to support departmental decision-making.
Maintain accurate and organized records of financial transactions, hiring documentation, and other departmental files.
Assist with the reconciliation of procurement card transactions and ensure proper documentation and expense allocation.
Provide general administrative support, including scheduling meetings, maintaining calendars, and preparing materials for presentations.
Support other projects and tasks assigned by the Student Development team.