Administrative Assistant – Development

AEG Worldwide•Los Angeles, CA

1d•$22 - $35•Remote

About The Position

This fully remote Administrative Assistant role is responsible for supporting the AEG Presents Venue Development department with general administrative duties and contract administration.

Requirements

High School Diploma or its equivalency
0-2 years of office administration work experience
Strong written and verbal communication skills
Ability to work independently and as part of a team
Proficient in Microsoft Office Suite (Word, Excel, Outlook); and ability to learn required business systems
Strong interpersonal and organizational skills.
Ability to prioritize and multi-task to meet deadlines.

Responsibilities

Responsible for general administrative support activities including preparing documents and presentations, processing incoming and outgoing correspondence, scheduling appointments, contract administration, sending meeting notices, and maintaining electronic and hard files.
May assist in the creation of artist settlement folders and sponsorship invoices.
Manage and maintain Development team’s respective calendars and make travel arrangements when necessary.
Submit and code expenses for all of Development Team.
Track invoicing and follow up with AEG Presents Finance, check requests and expense reports.
May be responsible for the coding and posting of payables.
Establish and maintain filing systems, contact lists and support Sr. Design & Construction Manager on maintaining all development databases.
Support Development team with any ad hoc projects.
Maybe responsible for preparing payroll for consultants, assisting in month end and processing charge backs and forecasting.
Other duties and special projects as assigned.