Student Assistant/Advancement & Alumni Relations

University of Florida•Gainesville, FL

1d•Onsite

About The Position

The College of Journalism and Communications is seeking a part-time Student Assistant to serve the Advancement and Alumni Relations team. This office is responsible for increasing financial support for the College’s students, faculty, and facility enhancement. The Advancement and Alumni Relations team is committed to connecting alumni and friends to the College of Journalism and Communications through meaningful engagement and strategic collaboration. About the College of Journalism and Communications The College of Journalism and Communications is accredited by the Accrediting Council on Education in Journalism and Mass Communications (ACEJMC) and is home to four departments – Advertising, Journalism, Media Production, Management & Technology, and Public Relations. The college provides hands-on learning immersion experiences through the Innovation News Center, The Agency, the Division of Multimedia Properties, the Atlas Lab, the Summer Media Institute, undergraduate research, various extracurricular groups, and activities, etc. To learn more: https://www.jou.ufl.edu/home/about/

Requirements

High school diploma or equivalent
This position is open to all students who are eligible to work on campus and must maintain a minimum 2.0 grade point average.
Registered students are employed on a part-time basis, up to 20 hours per week.

Nice To Haves

2 years of relevant experience.
Experience using Microsoft Outlook, Word, and Excel.
Fine attention to detail, professionalism, and dependability.
Ability to multitask, exercise good judgement, and meet deadlines.
Effective interpersonal communication skills.

Responsibilities

Maintain development office staff’s calendars by blocking times and reserving parking/rooms across organizations and with external constituents.
Responsible for completion and submission of reimbursements for Development Officers.
Monitors the Alumni e-mail inbox for incoming inquiries and alumni submissions.
Manages deposits and recording of college gifts and tracks new fund and gift agreement progress.
Processes invoices for various department initiatives and subscriptions.
Assists Senior Director with travel document preparation and reservations.
Processes contact reports and alumni updates in the UF Foundation database.
Assists with data requests for various projects and mailings, and codes alumni contact for the Office of Career and Corporate Partnerships, as well as CJC Online.
Coordinates printing and packaging of stewardship mailings for CJC and WUFT.
Assists with alumni/donor event preparation, including material preparation, RSVP tracking, and day-of execution.
Cross-trains to serve as back up in all areas in the Dean’s office.
Maintain confidentiality of all information entrusted to this position.