Student Affairs & Accreditation Administrator

Colorado School of Mines

4d • Hybrid

About The Position

Engineering a world of possibilities This is an exciting time to join Mines! Colorado School of Mines is pleased to launch a new STEM education initiative in Guam, as part of a larger consortium with ASTROAmerica, the Government of Guam, University of Guam and Guam Community College. In this cutting-edge program, University of Guam will provide the first two years of study, equivalent to Mines core curriculum, focused on preparation to transfer to Mines Guam for a Bachelor of Science in Mechanical Engineering. Students will complete their upper division coursework for mechanical engineering on Guam and upon successful completion of the remaining course requirements, receive a degree from Colorado School of Mines. Mines is partnering with University of Guam, Guam Community College, and ASTROAmerica, a partner overseeing the implementation of advanced manufacturing as a new economy on Guam. For more on this project, please visit: https://astroa.org/press-release-astro-america-forges-landmark-on-island-engineering-partnership-together-with-colorado-school-of-mines-and-the-university-of-guam/. This program involves pioneering new pathways to STEM education, taking on challenges, and building something that is brand new. If your work style includes collaboration, data organization, digging into details, and keeping everything on track, we welcome your application for this opportunity to support world class research across the globe. This is an excellent opportunity for a person who loves to be the “go-to” person holding details together, serving as a liaison between multiple stakeholders and partners, and who is looking to put their project management skills to work. This is a hybrid position with on-campus presence required. Work hours may be outside of normal business hours due to time difference between Golden and Guam. Some travel is required. This is a term-limited, 3-year appointment, with potential for extension based on funding availability.

Requirements

• Master’s degree
• Three or more years of experience in accreditation standards, higher education assessment, or other related areas within higher education.
• Strong communication and interpersonal skills to interact effectively with students, faculty, staff, and parents.

Nice To Haves

• Master’s degree in higher education, student affairs, education, or related field.
• Five years or more working in higher education in student services and/or administration
• Experience working with higher education accreditation
• Experience working with several departments simultaneously
• Experience working at a branch campus or university with multiple locations.

Responsibilities

• ACCREDITATION DATA COLLECTION AND ORGANIZATION (30%): Collaborate and work closely with Mines Accreditation Office, Student Affairs, and Academic Affairs to collect, organize, and assemble all data and requirements for the Higher Learning Commission (HLC) Accreditation application. Prepare and submit the HLC accreditation application. This will include gathering, organizing, and analyzing documentation to apply as an “additional location” through the Higher Learning Commission. Ensure the timely and complete submission of annual and mid-term reports and substantive change requests to the Commission. Work with the site visit team chair, assistant chair, and Commission staff to develop the visit schedule and in other ways ensure that the peer review experience is well organized and can achieve its intended purposes. Organize course offerings, student experiences, and campus developments each semester as completed at the Mines Guam campus. This includes, but is not limited to, tracking semester course offerings – both virtual and offered on-site, manuals, correspondence, prior reports and Commission action letters, and related materials needed for interpreting and applying policies, and processes. This position ensures that all relevant stakeholders are aware of and have access to this information and that it is preserved for future use. Assist Mechanical Engineering department with ABET accreditation and documentation as needed. Continued collection and diligent organization of materials every year for Mines HLC and ABET accreditation reviews.
• PROGRAM MANAGEMENT (30%) Serve as a liaison between the Golden, Colorado, and Guam campuses, ensuring seamless coordination and communication for student, faculty, and administration. Bridge student support services from Guam and Golden campus and ensuring communication between campuses are seamless. This includes, but is not limited to, the mechanical engineering department updates; policy, procedure, and academic updates; and other developments at Mines that may impact the Mines Guam campus. Manage program logistics, such as scheduling, resources, and curriculum alignment in collaboration with team members on both campuses. Collaborate with faculty and staff to enhance the student experience and support program growth. Establish and formalize policies and procedures that will be integrated into the practices at the Mines Guam campus focused on best practices for future initiatives. In coordination with team members in Golden and Guam, adapt new initiatives and developments for students and signature student experiences offered at Mines Guam. Work closely with Internal Research to incorporate and maintain the alternative location data into reporting templates and develop reports specific to programs offered at Mines Guam.
• COMMUNICATION (15%) Establish and maintain strong relationships with partners in Guam, UOG, GCC, AstroAmerica, the US Navy, and others, to ensure long term success of the program. Collaborate and coordinate, as appropriate, with other college leaders at University of Guam (UOG), Guam Community College (GCC), and Mines who are responsible for any programmatic accreditation held by the institution in order to share achievement data, coordinate campus visits, identify common issues, and address the allocation of resources. Work closely with Student Affairs, Academic Affairs, and individuals focused on student success initiatives and policy management other personnel for consistent and up-to-date information on policies and student services that are offered at UOG and GCC as this may impact any changes in Mines policies and services at Mines Golden and Mines Guam. In multi-college districts and systems, collaborate with designated system staff and the other campus accreditation specialists to facilitate system-wide quality improvement and development of reports to the Commission on district matters at the time of reviews. Attend meetings related to HLC and ABET accreditation and engage in training, provide feedback for the development of policies and review procedures, and share good practices with others. Attend Mechanical Engineering department and curriculum meetings, as necessary, and keep Mines Guam campus well updated to departmental changes and updates. Act as a liaison with Admissions, Registrar, Bursar, Advising (CASA), Career Center, Student Life, and others to be up to date on all of Mines evolving policies and procedures to ensure policy and Mines culture are well represented on Mines Guam campus. Create and distribute yearly progress report on the development of the campus to include status reports, enrollments, and application numbers.
• OPERATIONS MANAGEMENT AND PROGRAM SUPPORT (10%) Makes travel arrangements for the project team and completes all necessary reports and/or utilizing MAPS when appropriate. Makes sure all expense reports are processed in a timely and accurate manner and ensure that expenses are allocated to the correct accounts. Schedule hotel reservations, business meetings, catering, and travel accommodations for visitors for GAMMA visit. Support Project Manager and Start Up Director on miscellaneous tasks related to the development of programming for GAMMA and Mines OGIB Office.
• FISCAL MANAGEMENT (10%) Track, balance, and report the GAMMA Project account, totaling between $8-10 Million in expenditures across campus. Track expenditures of salary, equipment, travel, and fees; assign and reallocate charges. Provides guidance to GAMMA Mines team for travel authorization and other functions related to charging expenses to the GAMMA project.

Benefits

• Flexible health and dental care options
• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass
• All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center.
• We are proud to have recently opened an on campus daycare center.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees