Executive Administrator, Student Affairs

Emerson College • Boston, MA

13d • $64,500 - $79,000

About The Position

Join our community and experience Emerson College! The Executive Administrator reports to the Vice President for the assigned department and provides high-level support to the Vice President and several department AVPs. As the primary contact for internal and external constituencies regarding the VP’s office, this role involves performing general office management duties. This critical position is a vital resource for staff, students, and the various constituents served by the College. It demands attention to detail, excellent interpersonal and writing skills, and the ability to work under pressure in a fast-paced environment.

Requirements

• Bachelor’s Degree in Business, Finance or related field or equivalent experience is required.
• Minimum 5 years of administrative experience in a complex organization, including direct support to senior-level administrators required.
• Writing/editing skills, project management skills, professionalism, and discretion required.
• Exceptional accuracy and attention to detail required.
• Strong organizational skills and the ability to follow through on tasks and requests.
• Ability to maintain multiple projects simultaneously and to prioritize tasks.
• Self-starter with excellent interpersonal communication and problem-solving skills.
• Strong written communication and editing skills.
• Ability to maintain a high level of confidentiality.

Nice To Haves

• Experience using Concur and Workday for finance and HR is preferred.
• Google Workspace experience preferred.
• General knowledge of budgeting and accounting procedures.
• Proficiency in using computer software and learning new software easily.

Responsibilities

• Provide primary administrative support to the department Vice President.
• Provide day-to-day administrative support for the departmental staff.
• Coordinate the VP’s calendar, organize meetings and appointments, book space as needed, and work closely with the other Executive Administrators across the college.
• Manage agendas, take notes, assign and disperse action items, and facilitate information sharing at departmental and interdepartmental meetings as assigned.
• Help manage and maintain the divisional budget.
• Prepare and submit requisitions for goods; process cross-departmental invoices.
• Interface with Finance, Procurement, and Accounts Payable offices to ensure prompt and accurate payments.
• Manage various special projects assigned by the VP and divisional leadership, communicating goals, deadlines, deliverables, and status to relevant stakeholders and soliciting feedback from suitable parties.
• Complete expense reports and other tasks in Workday on behalf of the VP.
• Draft, edit, and prepare correspondence, talking points, Board of Trustee reports, and slide decks.
• Make travel plans and itineraries utilizing Concur.
• Liaise regularly with the VP to inform them of upcoming commitments, responsibilities, and divisional needs.
• Assist managers with coordinating logistics for recruitment and interview processes
• Assist managers with onboarding new hires to ensure they have the necessary office, equipment, and access.
• Manage and maintain documents and files.
• Develop and coordinate the communication of internal and external policies and procedures, making recommendations for process improvement and efficiencies.
• Collaborate with the administrative associate and student workers in the Student Affairs office suite.
• Serve as an organizational resource on general office inquiries and needs, including but not limited to purchase orders and requisition, work order requests, office supply orders, etc.
• Provide guidance and training to other staff members as required.
• Submit and track progress on routine IT, Facilities, and Archival requests.
• Provide cover for and assistance to colleagues as required.
• Perform other miscellaneous duties as assigned.

Benefits

• In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week. Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available. Please refer to our benefits website for a full list of benefits and eligibility requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 51-100 employees