Student Admin/Generalist

Chapman University Careers • Irvine, CA

13d • Onsite

About The Position

The Art Department at Chapman University is seeking a dedicated and organized Student Worker to serve as a Generalist, providing a variety of administrative and operational support. In this role, the student worker will assist with daily tasks including ordering supplies, processing expenses, tracking speaker and model contracts, event coordination, and file management. Additionally, the student worker will be responsible for conducting prospective student tours using a Calendly appointment system. This is a part-time position, requiring 10 hours per week during the fall and spring semesters.

Requirements

• Current student at Chapman University, preferably with an interest in the arts or related fields.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills, with a welcoming demeanor for prospective students and families.
• Ability to work independently and handle multiple tasks efficiently.
• Experience with or willingness to learn software programs such as Microsoft Office, Google Drive, and Calendly.

Nice To Haves

• Previous administrative or customer service experience is a plus, but not required.

Responsibilities

• Assist the Art Department’s Administrative Assistant with day-to-day office tasks, including answering phones, managing emails, and filing documents.
• Provide logistical support for department events, such as set up, organizing materials, and assisting during the event.
• Help with tracking and processing department expenses and reimbursements.
• Manage supply orders for the department, ensuring timely and accurate procurement of necessary materials.
• Maintain organized and up-to-date electronic and physical files for department records.
• Conduct tours for prospective art students using a pre-scheduled Calendly system, providing information about the department, facilities, and programs.
• Perform other administrative tasks as needed to ensure smooth department operations.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed