Structured Hiring Analyst

City of New York•New York City, NY

10h

About The Position

The Recruitment and Classifications Unit is seeking to hire a detailed-oriented candidate to serve as a Structured Hiring Analyst. The candidate will coordinate and facilitate all aspects of structured hiring for the agency. This process requires uniform assessment standards, including asking every candidate the same predetermined questions in the same order and utilizing standardized rating scales to evaluate responses and mitigate bias. The hiring practices must strictly comply with civil service regulations, New York State Civil Service Law, and the City’s Equal Employment Opportunity (EEO) Policy. The Structured Hiring Analyst will be responsible for conducting comprehensive reviews of applicant resumes and supporting documentation to determine whether candidates meet the minimum qualification requirements for specific titles. The analyst will evaluate the candidate’s eligibility, verify qualifications, and ensure that interviews selections are made in accordance with the established Civil Service guidelines, merit-based hiring principles, and EEO standards. The analyst will maintain and manage a comprehensive tracking system for TOI recruitment activities, monitor each position from job posting through candidate selection, onboarding, and final hire. Including developing and maintaining detailed spreadsheets and databases to track applicant flow, interview outcomes, selection decisions, hiring timelines, and other critical recruitment metrics. The analyst will analyze and reconcile hiring data to ensure accuracy, completeness, and compliance with reporting requirements. In addition, they will develop, review, revise, and maintain structured interview materials, interview questions, and the scoring guide. The candidate will also ensure that the established best practices designed to promote fair, objective, and consistent candidate assessments. The incumbent will maintain/use a centralized repository of approved interview questions and hiring resources, documentation is current, standardized, and readily available to hiring managers and recruitment staff. The Structured Hiring Analyst will collaborate with stakeholders across the agency to support workforce planning initiatives, provide guidance on structure hiring procedures, monitor recruitment progress, identify improvements, and help ensure transparency, equitable, and efficient hiring activities throughout the agency. The analyst will perform and carry out special projects and other related duties as required for the Human Resources Office.

Requirements

Must be serving permanently in the title of Staff Analyst, or be reachable on the Staff Analyst Civil Service List.
A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or
A baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.
A combination of education and/or experience equivalent to "1", "2", "3", or "4" above.
College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience.
All candidates must have a high school diploma.

Responsibilities

Coordinate and facilitate all aspects of structured hiring for the agency.
Conduct comprehensive reviews of applicant resumes and supporting documentation to determine whether candidates meet the minimum qualification requirements for specific titles.
Evaluate candidate eligibility and verify qualifications.
Ensure interview selections are made in accordance with established Civil Service guidelines, merit-based hiring principles, and EEO standards.
Maintain and manage a comprehensive tracking system for TOI recruitment activities.
Monitor each position from job posting through candidate selection, onboarding, and final hire.
Develop and maintain detailed spreadsheets and databases to track applicant flow, interview outcomes, selection decisions, hiring timelines, and other critical recruitment metrics.
Analyze and reconcile hiring data to ensure accuracy, completeness, and compliance with reporting requirements.
Develop, review, revise, and maintain structured interview materials, interview questions, and the scoring guide.
Ensure established best practices designed to promote fair, objective, and consistent candidate assessments.
Maintain/use a centralized repository of approved interview questions and hiring resources.
Collaborate with stakeholders across the agency to support workforce planning initiatives.
Provide guidance on structured hiring procedures.
Monitor recruitment progress and identify improvements.
Help ensure transparency, equitable, and efficient hiring activities throughout the agency.
Perform and carry out special projects and other related duties as required for the Human Resources Office.