Storytelling Production Coordinator

Golden Hippo•Woodland Hills, CA

29d•$24 - $32•Remote

About The Position

The Production Coordinator supports the full lifecycle of Golden Pets shoots by managing day-to-day production logistics, scheduling, and documentation. This role fills key gaps across locations, permitting, and vendor billing, ensuring smooth operations as the Pets division grows. The Coordinator serves as a central communication hub for internal teams, vendors, and location partners to keep every project on track.

Requirements

Exceptional organizational skills, with the ability to manage multiple schedules, locations, vendors, and documents simultaneously in a fast-paced environment.
Strong communication and interpersonal skills, ensuring clear, timely updates across internal teams, crew, vendors, and location partners.
Problem-solving and adaptability, with the ability to troubleshoot logistical or scheduling challenges quickly and maintain a calm, solution-oriented approach.
Working knowledge of production logistics, including on-set workflows, equipment needs, permitting processes, and location protocols.
Understanding of location coordination, including FilmLA procedures, permitting requirements, and best practices for working with property owners and site reps.
Familiarity with vendor and billing workflows, including communicating with vendors/day players, tracking invoices, and partnering with Accounts Payable.
Strong attention to detail, ensuring accurate tracking of assets, metadata, paperwork, SAG documents, and production records.
Collaborative mindset, with the ability to foster positive working relationships with multidisciplinary crew.
Time-management skills, with the ability to prioritize tasks, anticipate needs, and support several shoots at various stages of planning simultaneously.
Knowledge of SAG guidelines and production compliance protocols, with the ability to help enforce standards on set.
Technical literacy, including familiarity with digital media organization, spreadsheets, production software, and equipment basics.
Ability to work independently, anticipate needs, and take initiative in a fast-moving production environment.
High School Diploma
1–3 years of experience in production coordination or a related production support role.
Experience managing schedules, communicating with vendors, or coordinating logistics on studio or location shoots.
Familiarity with production documentation, including permits, releases, call sheets, and shoot trackers.

Nice To Haves

Associates Degree in Film or Production
2–4 years of production or post-production experience in a fast-paced, multi-project environment.
Experience coordinating locations, FilmLA permitting, or working with property owners, site reps, or municipal agencies.
Prior experience handling vendor billing, managing invoices, or working with Accounts Payable.

Responsibilities

Coordinate and maintain all shoot schedules, ensuring timely communication of updates across the production team.
Lead all locations logistics, including FilmLA correspondence, permitting, location scouting, property communication, and day-of coordination.
Oversee vendor and day-player billing, working directly with vendors and Accounts Payable to ensure accurate tracking, timely payment, and organized documentation.
Support all production logistics for onsite and on-location shoots, including call sheets, parking, load-ins, and equipment needs.
Maintain production tracking systems, databases, spreadsheets, and documentation for all shoots from planning through delivery.
Facilitate interdepartmental communication between Production, Creative, Post, Talent, and other internal partners to support smooth workflows.
Track and organize all assets, metadata, paperwork, releases, and production documents to ensure accurate handoff to Post and internal stakeholders.
Uphold SAG guidelines and production protocols in coordination with the production team and signatory.
Troubleshoot day-of issues, resolve cross-team conflicts, and support producers and crew to maintain a safe, efficient, and professional environment.
Assist with pre-production tasks such as gathering scripts/materials, securing props, and preparing locations as needed.
Contribute to a positive, collaborative team environment and help maintain strong relationships with full-time and freelance crew.

Benefits

Comprehensive healthcare coverage – We cover 100% of premiums for medical, dental, and vision plans for employee-only plans.
Through our charity sponsorships, you can make a positive impact on communities worldwide. We’ve donated over $9 million to date.
We match up to 3.5% of your 401k contributions , ensuring your retirement savings grow alongside your career.
6 paid sick and mental health days, an Employee Assistance Program, free weekly yoga and meditation classes, and additional mental health benefits, because we take a holistic approach to your well-being.
Invest in your future with our Employee Stock Ownership Plan , where company contributions fund your retirement plan with company stock.
Professional development opportunities with mentorship, continuous learning programs, and performance-based pay increases, empowering you to progress and excel in your career.
Tuition reimbursement program , which reimburses eligible tuition expenses up to specified amounts, empowering you to invest in your ongoing growth and development.
Work towards our collective goals and earn up to 2 extra weeks of pay each month, based on the achievement of KPIs .
Celebrate your accomplishments with our Win of the Week, Spot Bonus, Work Anniversary, and Shout-Outs programs , where your hard work is not only valued but also acknowledged and rewarded.
Reimbursements for a portion of personal cell phone and internet usage for eligible employees.
For those coming into our Woodland Hills, CA office, you’ll find a fully stocked kitchen and a free on-site gym .
Virtual and in-person company events , like our annual holiday party, happy hours, and virtual cooking nights, designed to cultivate connections and enhance work-life balance.