Stockpile Program Manager

City of New York • Brooklyn, NY

3d • Hybrid

About The Position

New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. The Logistics division works to increase the City’s ability to support emergency operations with a sustained and well-coordinated supply chain of resources. It is comprised of the Humanitarian Logistics and the Supply Chain Logistics units. Humanitarian Logistics provides logistics planning, coordination, and operational support for mass care; human services; health and medical; disabilities, access, and functional needs; and other public-facing operations. Humanitarian Logistics programs include the Emergency Supply Stockpile (ESS), Logistics Shelter Support Program (LSSP), and Commodity Distribution Points (CDP). The Stockpile Program Manager is responsible for managing all activities to sustain, deploy, and advance the City’s Emergency Supply Stockpile (ESS) program. Consisting of approximately 5500 pallets of mass care supplies, the ESS is designed to support public facing programs such as emergency sheltering, in the event of a coastal storm or other disaster. Now deployable during incidents of all hazards and all scales, the ESS is one of the City’s most crucial assets. Under the supervision of the Director of Humanitarian Logistics, the Stockpile Program Manager responsibilities include but are not limited to the following: Supporting the development, maintenance, and enhancement of the City’s emergency management logistics programs, including the Emergency Supply Stockpile. Reviewing and enhancing the City’s robust all-hazards logistics plans and deployment/response strategies. Supporting the development of a strategic logistics vision, with practical solutions, to support emergency plans and response efforts. Managing activities for the Emergency Supply Stockpile, including annual rotation, relinquishment, and procurement and purchasing. Managing all aspects of assigned programs to include the planning suite and training needs. Conducting interagency meetings and site visits/surveys with various partners. Carrying out tasks such as; working with contracted vendors, tracking quotes, invoices, deliveries, and Bills of Lading. Coordinating with internal and external partners on tasks such as; resource requests, site visits and facility upgrades. Identifying, developing, scoping, and establishing contracts to support emergency planning and response. Drafting scopes of work and contract documents. Building partnerships with other emergency management professionals, especially in the areas of logistics planning. Working to train staff on logistics programs. Using spreadsheets to track resource allocations and budgets. Forecasting future needs and long-term improvements for budgeting. Developing exercises with NYCEM for long-term facilitated discussions and exercise opportunities with all partners. Developing plans and partnerships with the State and Federal governments to ensure adequate resources are available during an emergency. Reviewing and addressing logistical accessibility needs in current, new, and ongoing citywide emergency logistics planning efforts. Supervise the Stockpile Specialist. Ensuring logistical planning accounts for the needs of the City’s most vulnerable residents. Incorporating data and data analysis into logistics strategies and decision making. Serving as a logistics coordinator on an on-call basis.

Requirements

• A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience in one or a combination of the following: emergency management, fire, police, or military service, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made
• A baccalaureate degree from an accredited college and two years of satisfactory full time professional experience in the areas listed in "1" above
• A master's degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences ,or related field and one year of satisfactory full-time professional experience in the areas listed “1" above, at least two years of which must have been in one of those areas, or another specialized area to which the appointment is to be made.
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must have a four-year high school diploma or its educational equivalent.
• To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in "1" above.

Nice To Haves

• Experience in operations research, warehouse management, mass care, or humanitarian relief operations
• Intermediate to expert Microsoft Excel skills is a must
• Knowledge of the Americans with Disabilities Act (ADA)
• Experience serving vulnerable populations
• Experience developing mass care relief plans
• Experience working with private and public sector clients
• Experience managing multiple projects in a high pressure work environment
• Experience in general warehouse management
• Training in concepts of the Incident Command System (ICS) (100, 200, 300, 700, 800 levels preferred)
• Superior written and oral communications skills
• Possession of a valid driver’s license and the ability to drive are preferred

Responsibilities

• Supporting the development, maintenance, and enhancement of the City’s emergency management logistics programs, including the Emergency Supply Stockpile
• Reviewing and enhancing the City’s robust all-hazards logistics plans and deployment/response strategies.
• Supporting the development of a strategic logistics vision, with practical solutions, to support emergency plans and response efforts
• Managing activities for the Emergency Supply Stockpile, including annual rotation, relinquishment, and procurement and purchasing
• Managing all aspects of assigned programs to include the planning suite and training needs
• Conducting interagency meetings and site visits/surveys with various partners
• Carrying out tasks such as; working with contracted vendors, tracking quotes, invoices, deliveries, and Bills of Lading
• Coordinating with internal and external partners on tasks such as; resource requests, site visits and facility upgrades
• Identifying, developing, scoping, and establishing contracts to support emergency planning and response
• Drafting scopes of work and contract documents
• Building partnerships with other emergency management professionals, especially in the areas of logistics planning.
• Working to train staff on logistics programs
• Using spreadsheets to track resource allocations and budgets
• Forecasting future needs and long-term improvements for budgeting
• Developing exercises with NYCEM Exercises for long-term facilitated discussions and exercise opportunities with all partners
• Developing plans and partnerships with the State and Federal governments to ensure adequate resources are available during an emergency
• Reviewing and addressing logistical accessibility needs in current, new, and ongoing citywide emergency logistics planning efforts.
• Supervise the Stockpile Specialist
• Ensuring logistical planning accounts for the needs of the City’s most vulnerable residents
• Incorporating data and data analysis into logistics strategies and decision making
• Serving as a logistics coordinator in and on-call basis

Benefits

• Participation on an Emergency Operations Center (EOC) team
• Periodic training and exercises to maintain operational readiness
• Opportunity to volunteer to assist with Ready NY emergency preparedness presentations to external groups
• Federal Urban Area Security Initiative (UASI) grant funding through 8/31/2027 with the possibility of an extension
• NYCEM is committed to providing reasonable accommodations throughout the application and hiring process for qualified applicants with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED