Stock Plan Support Specialist

Ensign Services•Salt Lake City, UT

2d•Onsite

About The Position

The Stock Plan Support Specialist will play a key role in facilitating our equity plan, maintaining plan compliance and will act in close partnership with internal departments and external vendors. This position will be based in Salt Lake City, Utah. The role reports to the Senior Manager - Stock and Benefits Administrator.

Requirements

2+ years of experience within finance or legal services field as a Stock Plan Administrator (ideally for a publicly traded U.S. company) or at a brokerage firm.
Bachelor’s degree, required.
Proven track record of effectively collaborating with cross-functional groups (e.g., Finance, Legal, Accounting, Payroll, HR) and external legal service providers to drive meaningful results.
Experience a variety of stock plan products including Stock Options (ISO, NQSO, SAR), RSA, RSU, Performance Awards and ESPP plans.
Knowledge of ASC718 concepts (formerly FAS123R).
Experience working directly with major third-party equity software systems and brokerage firms; Certent and Fidelity experience preferred.
Familiarity with 10b5-1 trading plans.
Advanced analytical ability and advanced Excel skills.
Attention to detail, strong organizational skills, and ability to prioritize and multitask in a fast-paced environment.
Excellent written, verbal, and interpersonal communication skills with an ability to communicate effectively with all levels of employees and internal/external partners.
Willingness to take initiative and be accountable.
Ability to maintain strict confidentiality in a very open and transparent environment.

Nice To Haves

Prior experience as a licensed broker (Series 7 and 63) preferred
Certified Equity Professional (CEP), preferred.

Responsibilities

Manage equity grant process and required securities laws filings.
Maintain custom reports within vendors and Excel and perform complex reconciliations to review accuracy of equity and transaction data.
Administer equity plans, including processing RSA and option grants, online grant process, exercises and releases, cancellations, and terminations.
Partner with Legal, Accounting, HR, and Data Services to improve current processes and procedures.
Provide recommendations to further develop the stock administration function, including but not limited to streamlining manual processes, automating procedures and evaluating and implementing new systems.
Work closely with our Payroll Team on equity transaction reporting, such as tax withholding and adjustments for mobile employees and completing reconciliations.
Conduct monthly, quarterly, and annual reconciliations of all equity-related transactions, including maintenance of the stock plan reserves.
Assist with employee training on, and policies related to, the equity program.
Respond to inquiries and requests for information from executives, employees, investors, key stakeholders, internal and external auditors and regulators.
Provide reports for audit, tax, and legal/regulatory filing purposes (including all aspects of financial reporting as it relates to equity plans, i.e. 10Q, 10K, and annual proxy).
Help manage employee trading plans (10b5-1) and blackout periods.
Coordinate and support of any SEC reporting under Section 16 to the Securities Exchange Act of 1934 and Form 3, 4 and 5.
Ongoing process improvements complying with SOX control requirements.
Support corporate governance processes including preparation of board and committee meeting agendas, presentations, resolutions, consents, minutes, and other materials.