Sterile Processing Instrument and Supply Coord

Yale New Haven Health•Bridgeport, CT

9d•Onsite

About The Position

This position is responsible for inventory procurement of instrumentation and supplies used in Central Sterile Dept and areas which they service (clinics, OR, ER, OBS, etc.). Additionally, this position will conduct the timely assembly of new instrumentation and oversight of ongoing needs in the CSS area. Oversight of inventory procurement of medical and surgical supplies may fall under the oversight of this role based on the needs of the department. This role will maintain perpetual inventory records of instruments and supplies on hand, ordered and received, either through the use of a hand held computer or a manual system. They will additionally monitor the yearly budgetary expense for such items.

Requirements

Graduation from High School, with additional college level courses in Business and/or Materials Management.
Two(2) to three(3) years experience in a position involving Materials Management and budget monitoring,, or equivalent experience.
Knowledge or work experience in OR or CSS preferred.
IAHCSMM certification required within 2 years of hire.
Demonstrated competency in Materials Management.
Basic computer knowledge.
Must be able to lift up to 50 lbs
Must be able to push and pull carts over 100lbs.at times
Must be able to work standing for extended periods of time

Responsibilities

Using the hand held computer; performs daily shelf counts of all medical and surgical supplies, disposable linen and trace packs, and delivers the unit to Material Services for downloading for re-order.
Working with the Materials Management MIS person, maintains the hand held computer in an continuously updated condition, correcting par levels, bin, shelf, and cart locations.
Performs a daily manual inventory check of backup instruments and replenishes wrapped sterile items on the Operating Room backup carts.
Collect instruments and power equipment for repair weekly, and sends them to various vendors for repair.
Keeps C.S.S. informed of any problems encountered in the supply area; advises the staff of any and all additions or deletions to the inventory.
Works with the appropriate users or groups to affect changes to supply inventory needs in user areas and maintains updated accurate inventories to reflect the user needs.
Monitors backup instrument supply room keeping instruments in stock and readily available for all shifts. Puts away loose or left over instruments keeping the room clean and free from clutter.
Prepares purchase order requisitions for submission to purchasing, if necessary fax these orders to purchasing for immediate response and order placement by purchasing with the appropriate vendor.
Maintains accurate files of all outside purchase orders generated in order to establish accurate shelf par levels and reorder points based on usage data.
Works directly with the Purchasing Department and the Storeroom to follow-up on items that have not been received. If items are on extended or unacceptable back order, works with these areas to find and establish an acceptable temporary or permanent replacement or substitute inventory item acceptable to the user.
Receives instruments, checks orders for completeness, and stores items in the proper areas. Returns damaged, incorrect or excessive stock to the Purchasing and/or Storeroom Departments for credit. Maintains a neat and orderly supply storage area.
Provides Manager, supervisors and staff with feedback on supply items out of stock through effective interpersonal interactions and written communications.
Establishes and maintains an organized, neat record keeping system to include purchase orders and requisitions matched and filed by month and number; when items are received, transfer to received file by number and month; feedback and follow-up to CSS Manager.
Produces monthly CSS/OR Purchasing reports on instrument cost and Instrument repair. Instrument cost reports should include the cluster, the cost, and the why the instrument was needed (ie: New, Lost or Broken). Instrument repair cost should include the company that did the repair and the cost associated.
Works with Accounts Payable to verify receipt of supplies in order to facilitate payments to vendors and minimizing credit hold status.
Research and submit pricing for new physician and capital requests for approval in the budget process.
Perpares capital purchase order requisitions for submission to purchasing, and order placement by purchasing with the appropriate vendor.
Works with Specialty Coordinators in Operating Room (or other clinical area) to maintain accuracy of count sheets resulting from changes, deletions or newly formed sets
Acts as point person for ordering of and instrument set assembly
Coordinates weekly instrument maintenance program with preferred contracted vendor
Attends meetings related to instrumentation as directed by CS Manager. Acts as CS representative for special projects as needed.