STEPS Administrative Assistant

University of Kentucky • Lexington, KY

46d

About The Position

The Office of Philanthropy and Alumni Engagement is seeking a detail-oriented and reliable STEPS Administrative Assistant to support the Philanthropic Partnerships, Events & Programs team. This position will provide administrative and clerical support to ensure efficient operations, with a focus on ProCard management, scheduling assistance, and fundraising event-related tasks. The ideal candidate will be organized, adaptable, and comfortable working in a fast-paced, professional environment.

Requirements

• High school diploma or equivalent required; some college coursework preferred.
• Prior administrative or clerical experience preferred, particularly in a university or healthcare setting.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort learning new software systems. ProCard editing experience is a plus but not required.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and priorities with professionalism and discretion.
• Customer service mindset and collaborative work style.
• Valid Driver's License and reliable transportation required.

Nice To Haves

• ProCard editing experience is a plus but not required.

Responsibilities

• Assist with ProCard-related tasks, including expense tracking, receipt collection, reconciliation, and compliance documentation for the PEP team.
• Provide calendaring and scheduling support for the Senior Director of Philanthropic Partnerships, Events & Programs, including managing meeting requests, coordinating logistics, and communicating updates.
• Support event planning and execution, including preparing materials, coordinating supplies, and assisting with onsite logistics at the direction of Senior Director.
• Perform general clerical and administrative duties, such as maintaining organized records and digital files, organization of campaign kits and supplies.
• Assist with errands and deliveries related to team operations and events.
• Provide additional administrative support to the Philanthropic Partnerships, Events & Programs team as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees