Stations Support Clerk

Hydro One Networks Inc•London, ON

4d•CA$82,111 - CA$87,351•Onsite

About The Position

This role is responsible for processing administrative information and performing data processing assignments for Stations business units. The primary focus is on creating, updating, and producing Zone reports and correspondence. This involves inputting, outputting, verifying, maintaining, manipulating, formatting, and updating data using various computer programs such as SAP, Excel, Word, PowerPoint, Access, HOLMS, and SharePoint, as well as other databases. The position also includes maintaining intranet documentation.

Requirements

Knowledge of office principles, basic arithmetic, and bookkeeping to perform calculations and distribute accounts.
Knowledge of records management and technical documents.
Knowledge of English to prepare routine correspondence, reports, and communicate effectively.
Proficiency in keyboarding to set up and process forms, reports, etc.
Good knowledge of computer programs such as SAP, Excel, Word, PowerPoint, Access, HOLMS, and SharePoint to produce reports.
Understanding of SAP processes and practices to set up and monitor orders, cost centres and account distribution, requisition and receipt material requests.
Experience with organization, work programs, practices, procedures, and standards relative to records maintenance.
Experience with invoicing, time reporting, and procurement card statements and receipts.
Experience with spreadsheet software to perform basic mathematical, tracking, verification, and logging functions.
Experience with various computer hardware and software applications used for the input and retrieval of data.
Up to three years of experience is considered necessary.

Responsibilities

Process administrative information and perform data processing assignments for Stations business units to create, update and produce Zone reports and correspondence.
Input, output, verify, maintain, manipulate, format, and update data using SAP, Excel, Word, PowerPoint, Access, HOLMS, SharePoint, and other databases.
Maintain intranet documentation.
Perform clerical/administrative duties in support of SAP system processes, including setting up, monitoring, and maintaining orders.
Utilize appropriate cost centres and accounts, and requisition and receipt material requests.
Contact customers to gather information for setting up notifications in SAP.
Work with clients and other contacts to set up and maintain accurate employee information.
Assist in processing time reports, exceptions, vacation entitlement, bank time/lieu time, retirement bank, sick leave and related activities.
Complete paperwork for new hires, hiring hall, temps, and arrange for necessary resources like computers, access, credit cards, phones, and determine appropriate cost centres.
Complete and submit applicable forms for terminations.
Track and monitor the credit card process, adhering to deadlines for audit purposes.
Arrange for journal transfers as required.
Retrieve and review control and exception reports related to SAP and follow up with appropriate contacts/supervisors for clarification and resolution.
Perform various clerical services including maintenance of records and files such as catalogues, manuals, procurement card statements and receipts.
File, retrieve, and distribute documents as necessary.
Receive and distribute mail and faxes.
Order, replenish, and maintain office supplies.
Photocopy, prepare and maintain reference binders, update manuals, and post various communications to staff.
Order prints, including operating diagrams, and plot if required.
Process & track tool & boot allowance payments.
Schedule and make arrangements for meetings, conferences, face to face sessions, and training sessions.
Book onsite/offsite meeting/conference rooms, required accommodations, and travel arrangements.
Order coffee, lunch, and confirm attendance of participants.
Provide assistance to the stations group by ordering consumables and FR clothing.
Work with supply management staff regarding material delivery dates, delivery locations, receipting, and creating new material master numbers in SAP.
Assist with resolution of material problems such as non-delivery, invoicing, and incorrect specifications.
Refer any problems of a complex nature to the supervisor or appropriate corporate support.
Coordinate calibration of tool and test instruments and maintain records and associated reports.
Monitor tool and material expiry dates, and initiate and coordinate replacement.
Update and submit Forward Command Post records, perform facility checks and file reports.
Assist in identifying individuals requiring training according to an established training matrix set out in HOLMS.
Contact external service providers to schedule training sessions, arrange for training locations and materials.
Contact external service providers for faxes, photocopiers, and printers to prepare lease renewals, set up new contacts, and arrange billing.
Assist staff with cell phone and pager billing and exchange issues.
Travel to other work centres within the Zone, on occasion, to perform clerical duties.
Perform other duties as required.