State Purchasing Standards Analyst

State of Ohio • Columbus, OH

16h • Onsite

About The Position

Conducts procurement activities in order to secure a wide range of goods & services for state agencies. Receives & analyzes written requests from agencies. Performs initial review of specifications & other requirements of purchase & recommends appropriate method of competitive selection &/or recommendation for a Release & Permit if the procurement cannot be made by DAS. Conducts necessary research to insure that specifications & related requirements correspond with current industry trends to insure that agency needs will be properly met & to maximize competition among bidders. Prepares formal bid documents using a personal computer incorporating terms, conditions, & other requirements required by law (e.g., FDA & USDA regulations) & DAS policies & procedures to maximize chances for an effective award. Reviews listings of registered & recommended bidders who may have interest in bidding on purchase. Responds to questions regarding bid or process that may arise. Creates & develops specifications for commodities in conjunction with customer agencies. Reports to State Emergency Operations Center (SEOC) as assigned to provide resource support & logistics for impacted areas. Receives bid responses in the State’s electronic procurement system & performs all activities as required by law & DAS policies & procedures associated with evaluation of bid responses. Compiles bid tabulations & final contract documents on a personal computer. Recommends contract award to lowest responsive & responsible bidder & forwards to supervisor for approval. Prepares correspondence to notify bidders of contract awards, bid disqualifications, & related matters associated with procurement. Responds to Exceptions filed by customer agencies &/or contractors relating to contract performance &/or compliance matters. Performs necessary research to validate basis for complaint & assists in negotiation of a resolution of issue between customer agency & contractor. Responds to questions on procurement policies & procedures from customer agencies, bidders, & general public. Maintains a current working knowledge of industry/business & procurement trends through daily contacts & industry publications. Maintains records for procurement activity & provides reports as required. Utilizes personal computer or other electronic means to communicate with customer agencies, business communities, & other governmental agencies on matters related to procurement of supplies & services. Training & Development Required to Remain in Class After Employment: Must obtain a Certified Professional Public Buyer (CPPB) or Certified Ohio Procurement Agent (COPA) certification within one (1) year of eligibility, or within four (4) years of accepting position in this classification, whichever comes first. CPPB certification & COPA certification must be maintained through recertification every five (5) years as required by the Universal Public Purchasing Certification Council for the CPPB, & the Ohio Public Procurement Certification Council for the COPA. Failure to obtain or maintain certification is cause for removal.

Requirements

• 24 mos. exp. in purchasing/procurement position that involved reviewing requisitions, writing invitations-to-bid, evaluating vendor response & communication with vendors & customers.
• completion of program coursework for associate degree in one of previously stated areas of study; 6 mos. exp. in purchasing/procurement position that involved reviewing requisitions, writing invitations-to-bid, evaluating vendor response & communicating with vendors & customers.
• completion of undergraduate program core coursework in public or business administration, purchasing, materials management, contracting, acquisition management, logistics or other purchasing related field.
• equivalent of Minimum Class Qualifications For Employment noted above.
• Purchasing, Stores, Inventory
• Knowledge of: DAS & state purchasing policies & procedures (i.e., Ohio Revised Code, Ohio Administrative Code)
• DAS/GSD government structure & process
• Generally accepted procurement practices
• State Emergency Operations Center protocol
• Skill in: Operation of personal computer & office system software (e.g., MS Word, Excel)
• Use of Internet to extract information
• Ability to: Carry out detailed written or oral instructions
• Deal with problems involving several variables
• Apply principles to solve practical, everyday problems
• Comprehend & record figures accurately
• Cooperate with co-workers on group projects
• Handle sensitive inquiries from agencies & general public
• Maintain accurate records
• Prepare meaningful, concise, & accurate reports
• Use proper research methods in gathering data
• Proofread technical materials recognize errors & make corrections
• Calculate fractions, decimals, & percentages.

Nice To Haves

• Must obtain a Certified Professional Public Buyer (CPPB) or Certified Ohio Procurement Agent (COPA) certification within one (1) year of eligibility, or within four (4) years of accepting position in this classification, whichever comes first.
• CPPB certification & COPA certification must be maintained through recertification every five (5) years as required by the Universal Public Purchasing Certification Council for the CPPB, & the Ohio Public Procurement Certification Council for the COPA.
• Failure to obtain or maintain certification is cause for removal.

Responsibilities

• Conducts procurement activities in order to secure a wide range of goods & services for state agencies
• Receives & analyzes written requests from agencies
• Performs initial review of specifications & other requirements of purchase & recommends appropriate method of competitive selection &/or recommendation for a Release & Permit if the procurement cannot be made by DAS
• Conducts necessary research to insure that specifications & related requirements correspond with current industry trends to insure that agency needs will be properly met & to maximize competition among bidders
• Prepares formal bid documents using a personal computer incorporating terms, conditions, & other requirements required by law (e.g., FDA & USDA regulations) & DAS policies & procedures to maximize chances for an effective award
• Reviews listings of registered & recommended bidders who may have interest in bidding on purchase
• Responds to questions regarding bid or process that may arise
• Creates & develops specifications for commodities in conjunction with customer agencies
• Reports to State Emergency Operations Center (SEOC) as assigned to provide resource support & logistics for impacted areas
• Receives bid responses in the State’s electronic procurement system & performs all activities as required by law & DAS policies & procedures associated with evaluation of bid responses
• Compiles bid tabulations & final contract documents on a personal computer
• Recommends contract award to lowest responsive & responsible bidder & forwards to supervisor for approval
• Prepares correspondence to notify bidders of contract awards, bid disqualifications, & related matters associated with procurement
• Responds to Exceptions filed by customer agencies &/or contractors relating to contract performance &/or compliance matters
• Performs necessary research to validate basis for complaint & assists in negotiation of a resolution of issue between customer agency & contractor
• Responds to questions on procurement policies & procedures from customer agencies, bidders, & general public
• Maintains a current working knowledge of industry/business & procurement trends through daily contacts & industry publications
• Maintains records for procurement activity & provides reports as required
• Utilizes personal computer or other electronic means to communicate with customer agencies, business communities, & other governmental agencies on matters related to procurement of supplies & services
• Must obtain a Certified Professional Public Buyer (CPPB) or Certified Ohio Procurement Agent (COPA) certification within one (1) year of eligibility, or within four (4) years of accepting position in this classification, whichever comes first
• CPPB certification & COPA certification must be maintained through recertification every five (5) years

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees