State Procurement Analyst

State of Ohio • Columbus, OH

2d • Onsite

About The Position

Assists state agencies in developing Competitive Sealed proposals (CSPs) for non-data processing & non-telecommunication procurement: Identifies & defines agency’s needs through observation & interview of key personnel Determines size & scope & complexity of project & determines agency’s ability to manage & support project Identifies additional areas to be considered in project life cycle Prepares specifications of CSP based on information obtained from agency Identifies vendors that can respond to vendor questions for clarification of contractual terms & conditions Evaluates vendor responses & recommends vendor selection Reports to State Emergency Operations Center (SEOC) as assigned to provide resource support & logistics for Impacted areas. Ensures consistency & compliance with State of Ohio & National Institute of Governmental Purchasing (NIGP) policies & procedures: Interfaces with vendors, sales representatives, multiple levels of agency personnel & legal counsel regarding feasibility & cost effectiveness of projects Coordinates meetings Prepares correspondence with vendors, attorneys & agency personnel Resolves problems between vendors & agencies.

Requirements

• Completion of undergraduate core coursework in business, public administration, management, engineering, science or comparable field
• 2 yrs. exp. in purchasing/procurement, data collection & analysis, value analysis, evaluation of vendor proposals/responses & project management
• Must be able to become certified professional public buyer within 3 years from initial date of hire into position
• Knowledge of Department of Administrative Services’ state purchasing policies & procedures & Ohio laws & rules pertaining to procurement
• Business administration
• Public relations
• Management
• Purchasing & procurement
• Value & statistical analysis
• Data collection & analysis
• Project management
• State Emergency Operations Center protocol
• Operation of personal computer & associated hardware (e.g, Microsoft Word, Excel, Access, Outlook, PowerPoint)
• Use of calculator
• Ability to Collect & analyze data
• Assess customer needs
• Evaluate customer ability to manage & support proposed project
• Determine project size, scope & complexity
• Identify & evaluate suitable vendors
• Develop competitive sealed proposal specifications
• Prepare & maintain accurate records & reports
• Handle routine & sensitive in-person, telephone & written contacts with customers, vendors sales representatives & other government personnel

Nice To Haves

• Must obtain a Certified Professional Public Buyer (CPPB) or Certified Ohio Procurement Agent (COPA) within one (1) year of eligibility, or within four (4) years of accepting position in this classification, whichever comes first.
• CPPB certification and COPA certification must be maintained through recertification every five (5) years as required by the Universal Public Purchasing Certification Council for the CPPB, and the Ohio Public Procurement Certification Council for the COPA.

Responsibilities

• Assists state agencies in developing Competitive Sealed proposals (CSPs) for non-data processing & non-telecommunication procurement
• Identifies & defines agency’s needs through observation & interview of key personnel
• Determines size & scope & complexity of project & determines agency’s ability to manage & support project
• Identifies additional areas to be considered in project life cycle
• Prepares specifications of CSP based on information obtained from agency
• Identifies vendors that can respond to vendor questions for clarification of contractual terms & conditions
• Evaluates vendor responses & recommends vendor selection
• Reports to State Emergency Operations Center (SEOC) as assigned to provide resource support & logistics for Impacted areas
• Ensures consistency & compliance with State of Ohio & National Institute of Governmental Purchasing (NIGP) policies & procedures
• Interfaces with vendors, sales representatives, multiple levels of agency personnel & legal counsel regarding feasibility & cost effectiveness of projects
• Coordinates meetings
• Prepares correspondence with vendors, attorneys & agency personnel
• Resolves problems between vendors & agencies

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree