Staffing Resource Assistant (0.9 FTE)

St.Amant•Winnipeg, MB

9d•Onsite

About The Position

St.Amant supports over 5,000 people in Manitoba with developmental disabilities, autism and acquired brain injury. We are a not-for-profit organization that offers a wide range of supports for adults, children and their families. Our over 2,000 staff follow a person centred approach and adapt to the needs of each person and each family. St.Amant is guided by its core values of Collaboration, Hospitality, Excellence and Respect. St.Amant is committed to fostering a culture of diversity, equity, inclusion, and accessibility where everyone is respected, valued, and empowered to bring their authentic selves – free from fear of discrimination – while celebrating the diverse identities and experiences that enrich our community. We stand firmly against individual and systemic discrimination and racism as per the Canadian Human Rights Act. Reporting to the Manager, HRIS & Staff Scheduling, the Staffing Resource Assistant is responsible for providing a broad range of administrative support services to Staffing Services team in accordance with the mission and values and the policies and procedures for this service. This is 0.9 position/ 69.75 hours biweekly. Day shifts, 0600-1415 and includes working every other weekend. An eligibility list of qualified candidates will be established to fill upcoming vacancies for up to 6 months.

Requirements

Grade XII diploma or certificate
Post secondary education with a focus on Human Resource Management; or an equivalent combination of education and relevant work experience
Minimum of 2 years previous experience working as a staffing clerk, preferably in a health care setting
Experienced and knowledgeable in the use of the full range of modern office equipment
Strong computer capabilities with experience in using Microsoft Office products and applications including Word, Excel, PowerPoint, Publisher, Access, Outlook and Internet browsers
Experience working with HRIS scheduling systems
Strong organizational, time management and communication skills (written and oral)
Experience in performing a wide range of administrative/secretarial tasks
Experience in managing large volumes of accurate schedules
Experience in creating and maintaining workflow templates and forms for scheduling areas
Experience working with employees and managers in an effective and professional manner
Demonstrate confidential and ethical behavior in the performance of all duties
Function effectively as a team member, demonstrating emotional stability and objectivity when dealing with challenging/changing work environments
Able to work well under pressure to ensure that deadlines are met
Able to work independently and harmoniously within a multi-disciplined group
Self motivated, confident, creative, innovative and collaborative
Excellent time management skills with the ability to balance and prioritize multiple responsibilities
Keen sense of accuracy and attention to detail

Nice To Haves

Knowledge of the HRIS Scheduling software system an asset
Basic knowledge of human resources related legislations and collective agreements an asset
Proficiency in both official languages (French/English) would be considered an asset

Responsibilities

Provides a broad range of quality administrative support activities. Quality services are evident when professional communication, timeliness, accuracy, ethical awareness/sensitivity, confidentiality are consistently demonstrated as required by legislation and program/service standards
Responsible for the replacement of all shifts as approved according to accepted staff protocols, St.Amant policies and applicable contracts
Contacts all appropriate parties with relevance to the changed schedules
Enters all appropriate data into the scheduling system
Tracks individual usage of vacation, stats, overtime banks etc. and inform manager when levels are inconsistent with the requested time off
Files all required documentation regarding scheduling services and follows up as required
Maintains files and other relevant documentation related to staffing services
Processes approved late vacations and stat requests
Assists with General Orientation preparation as of materials regarding scheduling
Provides photocopy, fax, departmental mail and electronic mail
Assists in the collection of data for the collective agreement bargaining
Adheres to all collective agreements and policies and procedure of St.Amant
Assists with special projects as assigned