Staffing & Medical Records Coordinator
About The Position
Looking for qualified Staffing Coordinator to join our team! Are you a detail-oriented and organized professional with a passion for supporting healthcare teams? Do you thrive in fast-paced environments where your scheduling expertise ensures that residents receive the best care possible? If so, we want you to join us as a Staffing & Medical Records Coordinator. This role involves managing nursing staff schedules, ensuring adequate coverage, preparing daily staffing reports, monitoring employee attendance, and collaborating with the admissions team. Additionally, you will be responsible for organizing and directing the medical records department, maintaining active and discharged records, ensuring compliance with filing systems, and collecting/reviewing resident charts. You will also assist the MDS Coordinator with scheduling assessments, review records for accurate coding, respond to medical record requests, and implement innovative systems to improve record-keeping efficiency.
Requirements
- High school diploma or equivalent required
- 1+ year of experience in healthcare staffing coordination preferred.
- Prior experience in a healthcare setting (long-term care or medical facility preferred).
- Strong organizational and problem-solving skills.
- Ability to multitask and work under pressure in a fast-paced environment.
- Proficiency in scheduling software and Microsoft Office Suite.
- A dedicated, compassionate mindset that prioritizes quality resident care.
Nice To Haves
- Associate's Degree preferred.
- CNA license preferred.
Responsibilities
- Create and maintain daily, weekly, and monthly staffing schedules for nurses and CNAs.
- Work closely with the Director of Nursing to secure coverage for vacant shifts, open positions, vacations, and leave requests.
- Complete daily staffing sheets and track nursing hours to meet PPD (Per Patient Day) requirements while maintaining compliance logs.
- Review and correct time clock punches, verify hours worked, and identify staffing trends.
- Stay updated on census changes, new admissions, and discharges to adjust staffing accordingly.
- Prepare and submit daily nursing hours reports to the Executive Director/LNHA.
- Implement new staffing strategies and processes to improve patient care and employee satisfaction.
- Organize, plan, and direct the medical records department according to established policies.
- Maintain active and discharged medical records using an established system.
- Ensure compliance with recognized filing systems for efficient and secure record-keeping.
- Accurately file nurses' notes, assessments, progress notes, lab reports, x-ray results, and other correspondence.
- Collect, assemble, review, and file resident charts as required.
- Assist the MDS Coordinator in scheduling resident assessments in line with facility and OBRA guidelines.
- Review all records to ensure ICD-9-CM and ICD-10CM/DRG coding is accurate and complete.
- Respond to medical record requests, ensuring compliance with federal and state laws.
- Implement innovative systems and processes to improve record-keeping efficiency.
Benefits
- Competitive salary commensurate with experience
- Comprehensive health, dental, and vision insurance
- 401(k)
- Paid time off and holidays
- Access to earned but unpaid wages
- Build your own schedule with a scheduling app
- Shift options: Mornings, Afternoon, and Night's shift options available
- Innovative Purchasing Program (buy products and pay over time with zero interest, no credit check, no hidden fees)
- Access to online learning 24/7 (free courses for senior care, health and human services industry)
- Phone and auto discounts (up to 20% on employee personal wireless accounts and auto rentals)
- Employee Assistance Fund
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
