Staffing Coordinator
About The Position
The Manor Health & Rehabilitation Center is a 123 bed sub-acute and long-term care skilled nursing facility. The Manor offers comprehensive short-term rehabilitation and long-term skilled nursing services for adults ages 18 and older. In addition to providing award-winning care, we are committed to helping patients and residents achieve their maximum potential for independence, comfort, and quality of life. The Manor has an employment opportunity for a Staffing Coordinator. This role coordinates unit staffing needs within The Manor’s nursing department and manages all aspects of employee scheduling and time/record keeping.
Requirements
- High school diploma or equivalent preferred.
- At least one year of previous clerical experience required.
- Ability to use standard office machines, including typewrites, copiers, multi-line phones and facsimile machines.
- Must be proficient with Microsoft Outlook, Excel, and Word.
- Strong professional, organizational, and interpersonal skills to effectively relate with all members of the healthcare team required.
- Must be adaptable to change and able to multitask on a routine basis.
Responsibilities
- Receives call-outs and secures substitute staff as necessary during assigned working schedule.
- Notifies appropriate unit of call outs.
- Coordinates staffing with agencies and communicates any issues with DON.
- Reviews all billing statements and adjusts discrepancies.
- Works with software vendor to maintain up-to-date knowledge of scheduling system, including any product upgrades, or support issues.
- Ensures all nursing units have adequate 24 hour coverage.
- Assures certified nursing assistant hours comply with mandated ratios of aides to residents, 8-1 for day shift, 10-1 for evening shift and 14-1 for night shift.
- Tracks time off accruals and PTO requests for staff.
- Processes and evaluates PTO requests within one week of receiving. Returns forms to DON with approval or denial of PTO once processed.
- Maintains accurate records on all nursing personnel.
- Maintains phone directories and updates as needed.
- Processes nursing employees time records. Initiates problem log when necessary.
- Responsible for completing and posting the Resident Care Staffing Report for RN’s, LPN’s and CNA’s as required by law for long term care facilities.
- Tracks agency hours and payments submits hours monthly for PBJ reporting.
- Tracks physician hours submits monthly for PBJ hours reporting.
- Coordinates approved agency staff paperwork, and completion of Senior Service Agency orientation. Maintains agency staff credentials.
Benefits
- Medical, Dental, Vision, Prescription Coverage (30 hours per week or above for full-time and part-time team members)
- Life & AD&D Insurance
- Long-Term Disability (with options to supplement)
- 403(b) Retirement Plan with employer match
- 401(a) Retirement Plan with employer contribution
- PTO
- Tuition Reimbursement
- Well-Being Rewards
- Employee Assistance Program (EAP)
- Fertility Coverage, Healthy Pregnancy Program
- Flexible Spending & Commuter Accounts
- Pet, Home & Auto, Identity Theft and Legal Insurance
- Growth Opportunity and Workforce Development Initiatives
- Continuing Education / Onsite Training
- A warm, welcoming company culture based upon mutual respect and a collaborative goal of providing excellent patient care
- Concierge Services with Work & Family Benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
