Staffing Coordinator

PMMA (Presbyterian Manors of Mid-America®)•Farmington, MO

About The Position

This role is responsible for managing staff scheduling and attendance within a healthcare department, ensuring adherence to the staffing plan and compliance with relevant policies and regulations. The Staffing Coordinator plays a crucial part in maintaining accurate timekeeping systems, preparing timecards for payroll, and managing PRN employee utilization. Additionally, the position involves upholding resident rights, safety, and confidentiality, and contributing to a person-centered care environment.

Requirements

Proficiency in Oracle scheduling and Time and Attendance systems.
Ability to track attendance and maintain accurate records.
Understanding of payroll processing requirements.
Knowledge of PRN employee scheduling and contact procedures.
Awareness of resident rights, confidentiality, and person-centered care principles.
Familiarity with safety regulations, including fire, smoking, and equipment policies.
Ability to report and document resident incidents, complaints, and changes in condition.
Skill in maintaining and updating daily staffing reports.
Ability to communicate effectively with department directors and supervisors.

Responsibilities

Responsible for the Oracle scheduling of staff working hours within the healthcare department according to the staffing plan of the community.
Receives and documents departmental employee call-on and consults with department directors to determine adjustments to schedules as needed to meet staffing requirements.
Tracks attendance for the department and maintains the Oracle Time and Attendance system by reviewing for missing punches, data entry and needed documentations.
Monitors work hours and notifies department directors of employee's overtime.
Prepares electronic department timecards for payroll processing.
Complies, maintains, and updates daily staffing report and posts as required.
Maintains a list of current PRN employees. Applies the use of PRN employees on a rotating's schedule and tracks attempt to contact.
Advances the value that residents come first by reporting accidents, incidents, resident complaints and changes in residents' condition to the supervisor.
Follows established safety regulations. Adheres to fire, smoking, equipment and safety policies and procedures.
Protect the residents and PMMA by not disclosing or using resident health information for an y purpose other than treatment for the residents, payment and operations.
Immediately notifies supervisor if a resident is leaving/missing from the community.
Values and respects the choices and preference of residents and works to create attributes of home, with emphasis on person centered care.
Upholds resident rights and confidentiality. Creates and supports a physical environment which is accessible and supports privacy, independence and comfort.
All other duties as assigned.