Staff-Subcontracts Administrator (4805)

SMX • Kapolei, HI

8d • Hybrid

About The Position

SMX is seeking a highly motivated Staff - Subcontract Administrator to support our growing operations in Kapolei, Hawaii. The Subcontract Administrator will compile, award, and execute services subcontracts within policy guidelines in a dynamic contractual environment. The Subcontract Administrator will work either independently or with a team of subcontract administrators on larger programs. This is a hybrid role that will require onsite support at our Kapolei Office. Key Responsibilities: Prepares Requests for Proposals to include statements of work, terms and conditions, flow-down terms and conditions, bid or performance evaluation factors, and other measures incorporated into the Requests for Proposal as may be appropriate. Communicate with internal stakeholders about procurement requirements. Serves as the focal point to receive and review subcontractor proposals and obtains input from technical staff and other functional stakeholders for evaluation purposes. Consults with SMX technical staff to resolve conflicting matters between SMX and the potential subcontractor. Consults SMX representatives with legal, technical, financial, and managerial interests impacting subcontract award and execution. Ensures the receipt, accuracy and timeliness of subcontractor submitted documents relating to the subcontract deliverables as well as monitoring performance relative to timeliness, cost considerations, and technical objectives. Prepares price analyses mainly using techniques other than adequate price competition. Negotiate terms and price with subcontractors. Prepares procurement files compliant with Smartronix procedures. Performs subcontract closeouts upon end of subcontract performance. Coordinates subcontracting activities with various internal and external sources.

Requirements

• Bachelor's degree in related discipline plus 2 or more years of directly related experience in a Federal Government contracting environment. In some cases, educational requirements may be adjusted or waived for more than 3 years applicable work experience.
• Experience working in an approved purchasing system (CPSR) environment.
• Experience working with cross-functional teams in a collaborative environment.
• Working knowledge of Federal Acquisition Regulations (FAR).
• Proficient with MS Word and Excel
• Familiarity with a variety of award types: IDIQ agreements, FFP, T&M/LH, CPXX.
• US citizenship required for work under DOD contracts

Nice To Haves

• Costpoint experience a plus.
• Experience with APEXes (previously FEDSIM) prime contracts a plus.

Responsibilities

• Prepares Requests for Proposals to include statements of work, terms and conditions, flow-down terms and conditions, bid or performance evaluation factors, and other measures incorporated into the Requests for Proposal as may be appropriate.
• Communicate with internal stakeholders about procurement requirements.
• Serves as the focal point to receive and review subcontractor proposals and obtains input from technical staff and other functional stakeholders for evaluation purposes.
• Consults with SMX technical staff to resolve conflicting matters between SMX and the potential subcontractor.
• Consults SMX representatives with legal, technical, financial, and managerial interests impacting subcontract award and execution.
• Ensures the receipt, accuracy and timeliness of subcontractor submitted documents relating to the subcontract deliverables as well as monitoring performance relative to timeliness, cost considerations, and technical objectives.
• Prepares price analyses mainly using techniques other than adequate price competition.
• Negotiate terms and price with subcontractors.
• Prepares procurement files compliant with Smartronix procedures.
• Performs subcontract closeouts upon end of subcontract performance.
• Coordinates subcontracting activities with various internal and external sources.

Benefits

• At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees