Staff Project Controls Specialist

the Client•Kansas City, MO

14h•Onsite

About The Position

The Staff Project Controls Specialist leads the project controls efforts and is responsible for the daily management of project controls tasks. They are responsible for providing input to the program controls plan as developed by the program controls manager. They support and may conduct the training, mentoring, and support of both internal and external stakeholders in regards to the project controls technology and process. This is a 100% client-facing role requiring strong client success and people skills on a day-to-day basis. The team is 17 people and growing, operating across 70% EPC jobs, 20% services jobs, and 10% program management, all based out of Kansas City. The group is fast-paced, handling a large volume of small projects with 5–20 projects per person.

Requirements

Proficiency in Excel — including creating spreadsheets, applying formulas, and building forecasting Excel sheets from scratch.
Scheduling background; Oracle Primavera P6 strongly preferred (not 100% necessary, but prioritize P6 experience).
Cost controls background — financial experience dealing with money, cost management, and cost controls.
Reporting and data analytics capabilities (e.g., Power BI, Power Query); seeking a doer, not a programmer or project manager.
Excellent written and verbal communication skills.
Excellent interpersonal skills.
Proficient with Microsoft Office.
Ability to function well in "controlled chaos" — inconsistent standards across different clients require someone who can adapt.
Client-facing people skills; client success orientation is a must.
If candidate has only cost OR only scheduling experience, they must be excited about and willing to learn the other.
3 years of direct project controls experience required (in conjunction with the degree, or substituted for it).
3–5 years out of school preferred; 6–8 years maximum.

Nice To Haves

Experience with Oracle Primavera P6 (preferred over Microsoft Project).
PowerBI and Power Query experience.
Construction or field experience strongly preferred; some familiarity with actual construction projects is highly beneficial — field experience preferred over exclusively office-based backgrounds.
Cross-functional background welcomed; construction background is a nice-to-have.
OSHA 10-hour safety certification — ability to obtain required.

Responsibilities

Develop and execute project controls quality and consistency plans on a program, interface with the clients, attend program meetings, and create statistical reports for the program team and management on a recurring or ad hoc basis.
Support the implementation and maintenance of the program reporting data warehouse and produce client-facing program controls reports and data.
Support clients in configuring program functions in the planning & controls software.
Support program management through critical path scheduling, estimating, project cost management, forecasting, document control, and reporting across a program.
Perform quality review and implementation of program execution manuals.
Support quality review of Earned Value Management system reporting.
Perform quality review, input and document changes, and present cost management and forecast reports to program stakeholders.
Input data to, document changes of, perform quality reviews of, and present cost management reports to program stakeholders.
Develop and present cash flow reports to program stakeholders.
Analyze data, review logs, and run reports in the planning & controls software.
Create Work Breakdown Structure (WBS), develop various levels of schedules, apply logic ties within the schedules, and perform schedule what-if scenarios to identify and proactively monitor progress risks.
Develop and execute, review, and analyze pre-programmed program scheduling reports and supporting documentation for accuracy.
Monitor resource loading of a schedule.
Input and validate progress measurement and maintain progress curves.
Perform field audits to validate accuracy of reporting and processes.
Support implementation and risk management processes by identifying and mitigating risk potentials to the project.
Support the Interactive Program Planning Meetings (IPPM).
Analyze forecasted program costs including performance against an established schedule with critical milestones.
Serve as a point of contact for technical project controls questions from the program team.
Assist senior controls personnel with updates to internally facing financial systems.
Assist in communicating the impact of changes to internal financials as directed.
Maintain effective relationships with existing and potential clients, customers, and contractors.
Perform other duties as assigned.
Comply with all policies and standards.