Staff Business Manager

Port Authority of NY & NJ•Jersey City, NJ

2d•Hybrid

About The Position

The Staff Business Manager position at The Port Authority of NY & NJ is responsible for managing a wide range of human resources and administrative functions for the Construction Management Division. This role involves leading and overseeing business management, clerical, timekeeping, and office support staff, managing workload and performance, and fostering an efficient and cohesive work environment to support business priorities. The position is located at the Port Authority Technical Center in Jersey City, NJ.

Requirements

Bachelor’s degree in business management or related field from an accredited program. In lieu of a degree, a minimum of three (3) years of progressively responsible experience managing administrative or other business processes.
Applicants must meet all performance and attendance standards and have completed all probationary periods at time of appointment to position.

Nice To Haves

Completion of the Aspiring Business Managers Program or the Business Manager Skills Master Program is preferred.
Extensive knowledge of Port Authority policies and procedures, specifically as they relate to human resources management.
Excellent organizational skills.
Knowledge of businesses and operations of the agency.
Knowledge of Reflective Performance Management.
Knowledge of Jobvite for Recruiting.
Demonstrated ability to work independently as well as a Team.
Demonstrated ability to prioritize assignments, handle multiple tasks simultaneously and meet established deadlines.
Demonstrated ability to interpret and communicate complex information accurately and clearly.
Demonstrated ability to exercise good judgment and discretion in handling confidential information.
Demonstrated experience in problem solving and handling conflict resolution.
Demonstrated ability to communicate effectively, both verbally and in writing.
Excellent interpersonal skills, including demonstrated experience interacting effectively with all levels of staff, both within and outside the department.
Demonstrated experience with PeopleSoft, SAP, and the Microsoft Office Suite.

Responsibilities

Assisting the Principal Business Manager in centralized administrative and management oversight for the department, ensuring compliance with organizational policy and guidelines, including Human Resources and administrative programs and processes related to staffing transactions (new hires, onboarding/offboarding, separation notices), tuition assistance, vacation, sick absence, leaves of absence, training, outside employment, and in-grade increases.
Acting as the Division’s liaison for the PeopleSoft and SAP programs, reviewing and processing requests to activate, change, and deactivate accounts.
Reviewing and approving Purchase Orders, Payment Requests, Service Entries, etc., through the SAP System.
Serving as the Division’s IT Coordinator, managing office and technology equipment needs for staff via the TECNOW Service Portal, including maintaining inventories, administering technology projects, and preparing reports.
Acting as the Division’s Liaison with Building Services, coordinating office space and card access requests.
Serving as the Commuter Benefits Program Coordinator for the Division.
Assisting with general oversight of timekeeping and payroll, as well as supervision of administrative staff.
Assisting and supporting staff who process business travel utilizing ADTRAV, and preparing Business Trip Authorizations and Expense Accounts via SAP Travel Management.
Assisting the Principal Business Manager with the preparation of the annual departmental budget, including monitoring monthly expenditures and creating/tracking reports.
Assisting the Principal Business Manager in administering Agency Year-End Programs (e.g., Perfect Attendance, Sick Incentive, Vacation Exchange Programs, Vacation Carryover) and the Department’s Annual Vacation Audit.
Performing other related duties and assignments as required by the Principal Business Manager and providing coverage during periods of absence.
Handling other administrative duties and special projects assigned by the Chief, Deputy Chief of Construction, and Principal Business Manager as needed.