STAFF ASSISTANT - 79010843

State of Florida • Tallahassee, FL

1d • Onsite

About The Position

This is an entry level position in the Office of the General Counsel's Construction Industry Licensing Board Legal Unit. Under the direction of the Lead Administrative Assistant III and Chief Attorney for this work unit, this position provides administrative support to the Lead Assistant, assigned attorneys and chief attorney.

Requirements

• Knowledge of Microsoft Word, Excel and Outlook.
• Knowledge of basic office equipment such as copier, fax, and multi-line telephones.
• Knowledge of office procedures and techniques.
• Knowledge of methods of data collection, knowledge of basic arithmetic.
• Ability to utilize problem-solving techniques.
• Ability to plan, organize and prioritize work assignments.
• Ability to communicate effectively both verbally and in writing.
• Ability to multi-task.
• Ability to establish and maintain effective working relationships with others.
• Ability to deal with the public in a tactful and courteous manner.
• Ability to work independently and in a team environment.
• High School Diploma or equivalent; and
• One year of work experience as a staff assistant, administrative assistant or legal assistant.

Responsibilities

• Updates document and case management systems.
• Scans and profiles documents.
• Prepares legal correspondence as necessary.
• Receives and routes incoming mail.
• Routes legal documents to Agency Clerk for filing.
• Prepares packages for mailing.
• Receives and routes telephone calls and assists callers with inquiries pertaining to case status.
• Serves as a back-up receptionist for the Office of the General Counsel’s main switchboard.
• Performs other related duties as necessary.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED