Staff Assistant - Colorado Springs Airport

City of Colorado Springs • Colorado Springs, CO

5d • Onsite

About The Position

In this executive support position, you will be responsible for providing high-level support to the Director of the Colorado Springs Airport. You will perform a variety of highly complex administrative duties and coordinate operational programs.

Requirements

• Expert knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Knowledge of public-sector and Airport clerical and accounting procedures
• Knowledge of proper English usage, spelling, punctuation, and grammar
• Ability to establish and maintain effective working relationships
• Ability to maintain confidentiality and use good personal judgment and discretion
• Ability to communicate clearly and concisely, orally and in writing
• Strong customer service commitment and excellent interpersonal skills
• High school diploma or GED supplemented by additional specialized training in secretarial sciences, accounting, or other related field
• Five years of full-time administrative support experience, including experience in an executive support role

Nice To Haves

• Experience as an executive assistant
• Experience developing budgets, maintaining expense accounts, and completing purchasing
• Experience working in a municipal government setting
• Experience in event planning

Responsibilities

• Compose and prepare correspondence and reports for both internal and external use, including agenda requests, memorandums, letters, training materials, and maintain confidentiality related to Director communications and records
• Serve as the liaison between the Office of the Airport Director, other City departments, Airport Advisory Commission, boards, committees, and external partners
• Coordinate, monitor, and participate in projects and functions to support the Director
• Coordinate assigned services and program activities with other City staff, external organizations, and the public
• Respond to and resolve inquiries and complaints; respond to requests for information
• Coordinate and execute department staff meetings (in-person and virtual) and employee engagement initiatives, including developing agendas and presentations, managing logistics, and recording and distributing meeting materials and resources
• Organize staff meetings and off-site conferences and workshops; make reservations and travel arrangements; prepare travel advance requests and expense summaries, and develop agendas, record transactions, compile information, and track assignments
• Provide assistance in the development of assigned budget; collect and analyze financial data, and monitor expenditures
• Support continuous improvement efforts related to administrative processes, communication workflows, and operational efficiency within the department
• Other duties as assigned

Benefits

• additional compensation depending on the position, area of assignment, and specific job assignments, including shift differential, pay differential, acting or lead, special assignment, hazard pay, longevity, cell phone allowance, uniform allowance, relocation, awards, standby, call out, compensatory time off, tuition, overtime, extra duty, incentive, holiday premium, proficiency, and vacation sell back

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED