STAFF ASSISTANT - 64081007

State of Florida • TALLAHASSEE, FL

1d • $34,760 - $38,236 • Onsite

About The Position

The employee in this position performs administrative work for the Bureau of Child Care Food Programs, Finance and Information Management Section. The work requires a high degree of initiative, independence, judgment, accuracy and understanding of administration. The incumbent in this position will be required to complete a certification twice a year stating that all time worked has been on the Child Care Food Program. The incumbent complies with and monitors compliance (when applicable) of the mandatory requirements in Section 215.422, FS and Chapter 69 I - 40, FAC.

Requirements

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Knowledge of principles and techniques of effective communication.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rule, regulations, policies and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to operate a personal computer and standard software packages.
• Purchasing Card – Assigned Purchasing Card responsibilities.
• Purchasing – This position is responsible for the preparation of purchasing and the approval of purchasing.
• The incumbent is subject to the requirements of Chapter 112, F.S., Chapter 60L-36, F.A.C. and DOH Policy 30-2-07 with which s/he is required to be thoroughly familiar.
• Incumbent may have access to records containing social security numbers in the performance of job duties.
• All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

Responsibilities

• Provides general administrative support to the Finance and Information Management Staff and Bureau Staff. This includes, but is not limited to answering the telephone, receptionist maintains minutes for section meetings, typing, composing emails, filing, processing travel authorizations and reimbursement vouchers for staff, assists with time sheets, prepares and completes supply requisitions, maintains current inventory of all forms and supplies for the use of all staff.
• Serves as back up to the Administrative Assistant II PSN081020. Aids and receives work assignments from the Administrative Assistant II. These assignments may include but are not limited to assistance with statewide mail outs, making copies, inputting MFMP purchase requisitions, P-Card Purchases, updating phone list, maintains COOP list.
• Process Debt Collections and Restitution payments received by the Bureau and submits to the PSN 640001565 Government Operations Consultant II for Processing. Submits the Monthly Participation Reports to The Florida Department of Agriculture and Consumer Services.
• Performs other duties as assigned or required.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed